Receptionist and Admin Assistant - Bromsgrove, United Kingdom - The Black Pear Trust
1 week ago
Description
Receptionist and Admin Assistant
Employer:
Black Pear Trust at The Orchards School Bromsgrove
Location:
The Orchards School, Perryfields Road, Bromsgrove B61 8QN
Pay scale:
Grade 2, SCP 3-4, £7,500 - £7,636 per annum (full time salary £20,812 - £21,189 per annum)
Hours: 16 hours per week, Monday - Friday, starting at 8.30am (flexibility to occasionally work extra hours when necessary for the school)
Contract:
Permanent, term time only
Starting Date:
ASAP
Applications Close:
Monday 27th February
Job Details
The Orchards School is a friendly and vibrant school of approximately 250 pupils aged between 3 and 9 years.
Together, the school team aims to provide a happy, stimulating and supportive climate in order for our children to achieve their maximum potential.
We are seeking to appoint a friendly and professional Receptionist and Admin Assistant.Being front of house, ensuring all visitors and phone calls are dealt with alongside carrying out general admin duties with a daily focus on attendance.
Flexibility is needed to be able to work extra hours for the school during busy periods.Key Responsibilities:
- Support with the appropriate administration of internal and external customers (e.g. staff, parents and contractors), ensuring appropriate cover is arranged for overflow calls, reception/telephone console or pupil reception at all times of the day.
- Work with others to develop and continually improve the services provided by the administration team.
- Be part of the organisation of events such as presentation evenings, parents' evenings, festive concerts, productions, school trips and external conferences.
- Respond to queries and complaints in line with the school's policies.
- Undertake reception duties and face to face enquires and signing in visitors.
- Use the school's MIS, to maintain and update pupil records
- Record and maintain attendance, reporting required information to SLT
- Assist the Headteacher with any other administrative tasks as and when required.
- Follow online and paper filing systems in line with the Data Protection Policy and Records Management Policy.
- Collate information to support the completion of complex forms, returns etc., including those to outside agencies e.g. DfE
- Complete first day calling
- Assist with pupils first aid/ welfare duties, looking after sick pupils and liaising with parents and staff
- Collect and record monies received e.g. school trips, receipts
- Produce lists/information as required
- Undertake word processing and any other IT based tasks
- Process order and invoices when required
- Maintain stationary stock and supplies. Cataloguing and distributing as required
Wider Responsibilities:
Be aware of and comply with the following school policies and procedures:
- Safeguarding Policy
- Equality Information and Objectives Policy
- Health and Safety Policy
- Staff ICT and Electronic Devices Policy
- Confidentiality Policy
- Data Protection Policy
- Complaints Procedures Policy
- The procedure to follow when reporting concerns
- Comply and assist with the development of policies and procedures relating to administration, as required.
- Develop effective professional relationships with others.
- Be aware of and support difference and ensure equal opportunities for all stakeholders, accepting the principles underpinning the school's Equality Information and Objectives Policy.
- Maintain the confidential nature of information relating to the school, its pupils and parents, acting in accordance with the Data Protection Act 2018 at all times.
- Contribute to and support the overall work, aims and ethos of the school.
- Attend and participate in relevant meetings as required.
- Participate and engage in training and appraisal as required.
- Undertake additional duties as reasonable requested by senior staff.
Job Types:
Part-time, Permanent
Salary:
£7,500.00-£7,636.00 per year
Schedule:
- Monday to Friday
Work Location:
One location
Application deadline: 27/02/2023
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