Executive / Personal Assistant to The Directors - Birmingham, United Kingdom - Word360

Description

Word360 is breaking barriers by helping people communicate in any language through our suite of technologies and services.

You will be the Personal Assistant to a Directors supporting them with managing their workloads and acting as their right hand.

This significant role requires initiative, individual awareness and influencing skills together with excellent communication, planning and organisational capabilities.

You will be able to
communicate effectively internally and externally and ideally have experience of working with entrepreneurs. You will need to have strong organisational and administration skills with the ability to prioritise workloads.

Being proactive and having a can-do attitude are essential in this fast paced role.


Duties of this role include:

• Provide a confidential and professional administrative service to the Directors
• Planning and organising the activities on behalf of the Directors
• Diary management, minute taking, agenda preparation and planning meetings the Director will need to attend on a weekly basis.
• Preparation of reports and presentations
• Point of contact for internal and external calls and accurate relay of associated messages; screening calls and visitors as appropriate.
• Management of meeting documentation relative to the Senior Management Team
• Negotiating on behalf of the Directors, where necessary.
• Personal and business hospitality, travel arrangements, including flight bookings, and hotel bookings
• Recognising business critical matters and raising them immediately with the relevant personnel
• Preparation and typing up of documents
• General filing, record keeping and note taking as and when required
• Other ad hoc tasks as requested by the Directors

We are looking for someone with the following knowledge, skills, experience and attributes:

• Maintain
  discretion and confidentiality at all times
• Possess previous experience at an executive level and a proven record of
  excellent PA skills

:

• Be able to use
  initiative and think on your feet

:

• Have the ability to
  judge a context, make connections and build relationships.
• Be an
  excellent communicator and influencer with the ability to form networks at all levels and influence effectively.
• Have
  superb organisational and administration skills.
• Be confident to
  work under pressure, while maintaining a sense of humour.
• Be
  selfmotivated and able to work independently, with the ability to manage projects concurrently.
• Be a
  creative problem solver; proactively seeking and acting upon feedback.
• Have proficient
  computer skills. Knowledge of Microsoft packages, Canva, Hubspot ideal
• Have proven experience of producing correspondence and documents

The Role

• Competitive salary
• Hybrid working: Work from home and in the office
• Pension contribution
• Health insurance
• Gym membership
• Cycle to Work scheme: Let us help you be part of the cycle revolution
• 31 Days Annual leave: 22 days plus bank holidays to start off with this increases each year for FIVE years.
• Build your career: Get out what you put in. With our growth plans, you will be constantly pushing the boundaries of your expertise.

Salary:

Up to £35,000.00 per year


Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Private medical insurance
• Referral programme

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Birmingham, B15 1PJ: reliably commute or plan to relocate before starting work (required)

Application question(s):

• What are the key skills that you need to work with an entrepreneur?

Experience:

• Executive &

Personal Assistants: 3 years (required)


Work authorisation:

• United Kingdom (required)

Work Location:
Hybrid remote in Birmingham, B15 1PJ