Executive Assistant to Executive Director - Canterbury, United Kingdom - East Kent Hospitals University NHS Foundation Trust

East Kent Hospitals University NHS Foundation Trust

Verified Company

Canterbury, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Trust is looking to recruit an Executive Assistant (EA) within the Executive Support Team.

The EA will provide comprehensive personal assistance, secretarial, operational and organisational support to an Executive Director and her wider Team enabling efficient operation of their portfolios.

Part of this fast-paced role will require for you to be an effective communication link between internal and external senior stakeholders.

The post holder will be expected to adopt a flexible approach to suit the variable and developing workload in the Executive's office.

Required key responsibilities and skills:

To deal promptly with complex internal and external issues including enquiries and complaints as appropriate
Using initiative to both identify the elements of the matter and problem solve suggesting possible solutions where appropriate
Be extremely proactive in a very reactive environment
Exceptional organisational and diary management skills
High levels of flexibility and adaptability
Flawless communication and presentation skills, both written and verbal
Excellent telephone manner
The ability to multitask and prioritise an everchanging workload
The ability to work under pressure and reach/exceed deadlines
The ability to work autonomously
Highly skilled in minute taking and meeting preparation
The ability to build relationships at all levels across the business and with external contacts
Confident with the full Microsoft Office suite
Coordinate and assist with recruitment for your Executive Director

The organisation is implementing the We Care System.

This system is a fundamental new model which champions empowerment, promotes innovation and bolster the connection and collaboration of staff throughout the organisation.

The We Care System utilises a multi-layered approach to improvement allowing staff to develop and produce a variety of ideas to combat the issues and problems that have been identified.

The system allows for the deployment of:

Strategic Initiatives which are long term projects and focus led and driven by our executive
Trust Priority Improvement Projects which are short term projects allocated to a range of project teams made up from our staff groups focusing on impacting our True North metrics and breakthrough objectives
Ward Based OMS which delivers daily management and continuous improvement on the frontline

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.