Logistics Coordinator - Aberdeen, United Kingdom - Texo Recruitment

Texo Recruitment
Texo Recruitment
Verified Company
Aberdeen, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

TEXO Recruitment are delighted to be representing our external Aberdeen based client, an industry leading provided providing Asset Integrity Management, Inspection and specialised Repair & Maintenance.


We are searching for a Project Logistics Admin/Coordinator to provide project coordination and logistics support to allocated projects globally ((Europe, Africa, South America and South East Asia), where required, in accordance with defined competency requirements.


Responsibilities:


  • Setup and policing of PM013 (internal Project Management procedure) for all allocated projects
  • Day to day coordination of allocated projects
  • Create and update project files / libraries on daily basis
  • Reviewing of timesheets / expenses for sitebased personnel
  • Production and update of project plans
  • Attending internal and Client progress meetings to monitor and review project deliverables
  • Preparing weekly progress action plans and monthly progress reports
  • Review of Daily Progress Reports (DPRs), addressing any issues, summarising and forwarding to Project Manager for issue to Client
  • All work packs (complete and checked) and equipment manifests and documentation / certification (complete and checked)
  • Ensure the Project Folder is complete and shared with relevant technicians
  • Cost control monitoring project spend
  • Sales invoices for your allocated projects are submitted to the Finance Team
  • Work closely with Project Manager on WIP management.
  • Supporting Project Manager to ensure timely and efficient financial performance of project
Plan site-based personnel resources in support of allocated projects in accordance with the defined competency requirements

  • Compilation of Operations Request Forms to specify the required competency requirements & equipment and liaise with internal / external Clients to obtain clarification if needed
  • Gain approval of proposed personnel and prepare appropriate contractual documentation, as required, including; Work Orders, Purchase Orders, etc.
  • Organise visas, work permits, medicals, training, Client site inductions, etc. to ensure personnel are able to work in country and on Client sites in accordance with applicable regulations and rules
  • Organise travel, local transport, accommodation, messing, etc. to ensure personnel arrive / depart the Client's site embarkation / disembarkation point in the appropriate time scales and in accordance with logistics procedures
  • Interface with Clients to ensure personnel are booked on appropriate transportation to / from Client sites
  • Evidence of Project Management training preferably through an accredited body such as PMI Prince
  • Tertiary education in engineering, project management or business studies preferred
  • A minimum of 2 years' experience working within a Project Management team coveringProject Coordination
  • Ability to communicate effectively, through oral and written means
  • Planning/organisational skills with the flexibility to respond to unexpected requests requiring delivery in short timescales.
  • Ability to prioritise workload using effective time management skills.
  • Supporting the management of personnel and equipment resources and delivering project information on planned versus actual cost and progress.
  • Ability to work independently and proactively but also as part of a team.

Role:
Contract (Maternity Cover)


Duration:
weeks


Salary pro rata:
circa £25,000


Location:
Aberdeen


Job Types:
Full-time, Temporary contract

Contract length: 18 weeks


Salary:
£25,000.00 per year


Benefits:


  • Company pension

Schedule:

  • Monday to Friday

Experience:


  • Logistics: 2 years (preferred)
- projects: 2 years (preferred)


Work Location:
In person
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