Receptionist - Chesterfield, United Kingdom - The Surgery @ Wheatbridge

Description

JOB DESCRIPTION MEDICAL RECEPTIONIST RESPONSIBLE TO: The Receptionist is responsible in the first instance to the reception supervisor and thereafter to the Practice Manager and then to the Partners


PURPOSE OF JOB:

The purpose of the Receptionist's job is to ensure that patients are able to access health services including contact/make an appointment to see a doctor in the appropriate manner depending on need and that all patient records are up-to-date and available for all users when required.

The purpose of the job is also to contribute to maintaining practice administrative systems such as data input, new patient registrations, correspondence, results and repeat prescribing systems.

KEY RELATIONSHIPS/CONTACTS Internal:
Reception supervisor Practice Manager GPs Doctors in
Training Practice Nurse Team Administration Team Secretarial Team Health Visitors Community Nurses Pharmacist External:

Patients, carers and relatives CCG/Board/Practitioner Services Local pharmacies Local hospitals Local laboratory services Ambulance Service Out of hours service Practice suppliers GENERAL The Receptionist will adhere at all times to the practices agreed protocols and procedures, will contribute to updating them as required and will protect patient confidentiality at all times.

TELEPHONES Reception staff will answer the various incoming outside lines into reception and also the internal lines. Handle patients telephoning with an emergency in accordance with the practices protocol. Provide future/on-the-day appointments/telephone advice slots with team members in accordance with practices Access Protocol. Record patient information accurately and pass it on to appropriate team member for advice/triage including emergencies.

Forward calls to team members. Answer patient enquiries. Record and pass on messages. Assist patients checking the availability of their prescription or with a query.

Switch incoming lines to out of hours message at the end of working day.

RECEPTION DESK Reception staff will greet patients when they arrive in the practice and ensure that they are assisted appropriately.

This will include the following list, which is not exhaustive:
Handle patients presenting at reception as an emergency in accordance with the practices protocol. Provide future/on-the-day appointments in accordance with the practices Access Protocol.

Assist patients to check in for their appointments. Process requests for repeat and acute prescriptions. Pass out prescriptions for collection and answer associated queries. Advise walk-in patients about how to access the service according to patient need.

Take requests for repeat prescriptions. Welcome and provide practice information/registration protocol details for patients wishing to register with the practice. Process changes of address/patient details. Record and pass on messages.

Assist with unlocking and locking the surgery and ensure adherence to security procedures. RECORDS Receptionists will contribute to the updating and maintenance of all patient records. This will include the following.


The list is not exhaustive:
Update registration and clinical details.

Input new patient registration data. Scan incoming correspondence and workflow to correct clinician. Workflow Out of Hours contact details to correct clinician. Workflow incoming results to correct clinician.

Process incoming new patient records including arranging summarisation. Provide printed appointments list for each surgery as a backup in the event that the system is unavailable. Accurately re-file any paper records accessed by clinicians. Repair damaged Lloyd George/A4 records.

File/scan ECGs.

MESSAGES Receptionists will accurately record and pass on patient details and the content of the message in accordance with the practices message protocol.

CONTACTING PATIENTS Receptionists will contact patients by phone or using standard letters in accordance with doctors instructions and to agreed timescales.

PATIENT TRANSPORT Receptionists will book patient transport in accordance with local arrangements and within agreed timescales.

Processing payments Receptionists will accept and process payments for non-NHS services provided by the practice


Communication Receptionists will:
Communicate effectively, promptly and courteously with patients, carers and relatives. Use the most expedient and appropriate means to communicate information to other team members.

Communicate appropriately and accurately with colleagues outside the practice and with due reference to the common law of confidentiality and the Data Protection Act.

Immediately inform a member of staff if a patient appears ill or if their behaviour causes concern (including correct use of Emergency/Collapse/Security protocols).

Be aware of Child Protection issues and communicate concerns in accordance with practice protocol. DECISION-MAKING CONTRIBUTION Receptionists will attend and contribute to meetings in the practice (staff meetings, planning meetings