Business Support Officer - Oxford, United Kingdom - UK Health Security Agency

UK Health Security Agency
UK Health Security Agency
Verified Company
Oxford, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Details:


Reference number:


Salary:

- £25,762 - £30,339
Job grade:


  • Executive Officer
    Contract type:
  • Permanent
    Type of role:
  • Administration / Corporate Support
    Working pattern:
  • Flexible working, Full-time, Homeworking
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • OxfordAbout the job

Job summary:


Business Support Officer

Salary & Grade EO £25,762 - £30,339:Outer London**
Chilton, Oxford - Hybrid

Permanent Contract

_ The Toxicology department are looking for their next administrator to join an expanding team. The department undertakes international and national scientific research, support to DHSC committees and emergency response work. They are in need of a highly organised and experienced business support officer. If this sounds like you, then have a look on what is on offer _
**_
- **
Location:Chilton, Oxford
  • Hybrid Working** *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_

Working Pattern - Full Time, Hybrid Working


Job description:


Responsibilities section:


As the administrator your main responsibilities will include:
The job holder will be required to carry out the following responsibilities, activities and duties:

  • Required secretarial support for Department Head and Department staff
  • Minute secretary for departmental, RCE Committees and UKHSA meetings (agenda, collating paperwork and preparing files, minutes, tracking actions etc)
  • Monitoring of participation in mandatory training programme
  • Support to DHSC Committees (COC, COM) including preparation of papers for members, arranging and attending committee meetings, report preparation, updating of websites, member appraisals and recruitment documentation
  • Business and Financial Support
  • Recording of leave and sickness absence for Department staff
  • Support for recruitment processes and staff changes
  • Arrange UK travel for Department staff rail, car hire, hotel bookings
  • Process overseas travel for Department staff including costing, conference registration, travel bookings, visas etc
  • Preparing correspondence, formatting reports, contracts etc in line with UKHSA guidelines
  • Arranging seminars by external speakers that are open to colleagues and the wider public.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.


Person specification:


Essential Criteria:


We are looking for an exceptional Administrator
It is important through your CV and Statement of Suitability of 500 words that you give evidence and examples of proven experience of each of the following criteria:

Essential

  • Professional secretarial qualifications (NVQ4 Business and Administration or similar) or equivalent experience
  • GCSE or equivalent qualifications at C or above in English and Mathematics
  • Proven experience in secretarial and administrative support
  • Demonstrable ability to manage own time, prioritise own workload, multitask and work well under pressure
  • Experience of effectively working with a range of Office software including Microsoft Word, Excel, Powerpoint, Teams and Sharepoint
  • An ability to communicate effectively
  • Ability to collate, analyse and interpret information and data
  • Capable of creativity and innovation; confident to use own judgement and initiative but recognise when discussion with others is required
  • Ability to work unsupervised and to remain focused on the tasks in hand
***
Benefits:

  • Working for the UKHSA

Benefits

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
  • Range of health and wellbeing support
Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices, 30 Hours Free Childcare, Tax-Free Childcare and More, Help with Costs, GOV.UK

Things you need to know


Selection process details:


Selection process details
This vacancy will be assessed using a competency
- based framework which will assess your technical skills, knowledge, experience, capabilities and qualifications, against those outlined in the essential criteria and job description AND main duties/responsibilities.


Stage 1:
Application & Sift

Stage 2:
Panel Interview

Expected Timeline:


Shortlist: 28th June 2023


Interviews:

TBC

Eligibility Criteria
Open to all external applicants (a
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