Ea/business Manager - City of London, United Kingdom - PA Business Support Limited

PA Business Support Limited

Verified Company

City of London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are delighted to be working with our client, which is a fast-growing consultancy business in the City of London.

They are looking for an Executive Assistant/Business Manager to work closely with the MD/owner and the Head of Operations to help run thecompany covering internal operations and external relationships.

The EA should be able to shadow the MD and be able to deal with client matters/relationships. As well as an array of high-level administrative tasks to ensure the smooth running of the business.

This role requires the utmost discretion at all times. It is 2 days in the office in London and 3 days remote working.

Some tasks include but not limited to:

Manage the MD/owner's diary by prioritising and juggling meetings where appropriate and understanding priorities
Regularly liaise with the Head of Operations, Head of Marketing, Board Director, and consultants to schedule and agree on attendance at meetings and ensure preparation of presentation material
Working with the Head of Operations on various administrative and operational tasks
Document preparations and updates: NDAs, contracts, engagement letters
Respond to requests for lastminute meetings, video conferences, and calls
Produce highlevel documents such as reports, spreadsheets, and PowerPoint presentations
Undertake agenda production, meeting preparation, and minute taking
Handle telephone calls in a professional manner and action accordingly
Assist with onboarding and exiting new consultants
Arrange logistics for quarterly consultant meetings
Maintain an accurate and easily accessible electronic filing system
Assist with accounting and raising invoices
Participate in meetings as and when required with clients
Organise all aspects of travel, including visas, currency, and extensive itineraries if needed personal and professional
Office management tasks, managing meeting rooms
CRM database management

With regret, we cannot respond to applicants if unsuccessful.