Safeguarding and Inclusion Administrator - Preston, United Kingdom - EFL

EFL
EFL
Verified Company
Preston, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

SAFEGUARDING AND INCLUSION ADMINISTRATOR

EFL Preston Office - Hybrid working

35 hours per week

Up to £20k

KEY RESPONSIBILITIES
The main areas of responsibility include

  • To provide administration support for the Inclusion and Safeguarding teams, including the administration of key projects.
  • To manage external communications with stakeholders e.g. training requests, request for information, availability etc.
  • To assist members of the Department with the organisation of Seminars, Conferences and / or Training, including venue bookings, facilities requirements and the collation and dissemination of information.
  • To manage the Departmental diary including Seminars, Conference and / or training sessions to ensure maximum club representation and to proactively promote and follow up the registration of all EFL Clubs.
  • To manage the registration and certification for any completed training, maintaining accurate and appropriate records.
  • To be the first point of contact for queries relating to Safeguarding and Inclusion including management of mailboxes.
  • To be responsible for the management of information uploaded onto the Club Portal System (CPS) on behalf of the Department.
  • Create and develop administrative procedures on behalf of the Department.
  • Work with the Inclusion and Safeguarding Managers and/or Officers, to ensure all requested data is collated from clubs, including but not limited to, the creation and maintenance of relevant contact details etc. providing regular feedback as required.
  • To manage the scheduling for internal and external meetings and / or committees as required.
  • To provide strong administrative support including developing multiple systems for confidential information, and to produce training, guidance and presentation material, as required by the Inclusion and Safeguarding Departments.
  • To attend and minute meetings as required.
  • To utilise, maintain, contribute and develop systems currently utilised by EFL and other relevant stakeholders e.g. Club Portal System (CPS).
  • To provide cover, guidance, and advice to the Executive Office and EFL, ensuring a consistent and timely response to internal and external stakeholders.
  • To promptly make reports as required to in connection with any matter that may have an ongoing effect on the Inclusion and Safeguarding departments or the EFL.
  • Cover and support members of the Inclusion team as required, undertaking tasks to allow for effective delivery of team requirements.
  • To maintain a professional, businesslike approach when representing the EFL with both internal and external stakeholders ensuring the reputation of the EFL is maintained and enhanced at all times.
  • Any other duties as required by the line manager.

PERSON SPECIFICATION

  • Previous experience of working in a multifaceted, administration role.
  • Experience of managing a departmental diary, organising and supporting a wide range of events and projects.
  • The ability to communicate effectively with a wide range of internal and external stakeholders.
  • The ability to work flexibly and adapt accordingly to achieve defined deadlines and KPI's.
  • Exceptional communication and interpersonal skills, both oral and written, including proven experience of influencing individuals at all levels.
  • The ability to work and remain calm under pressure and to be flexible as the role dictates.
  • Ability to develop and maintain working relationships at all levels throughout a range of circumstances.
  • Proactive approach to daytoday issues.
  • Exceptional organisational skills, ability to multitask, prioritise and manage own workload amid conflicting demands and deadlines.
  • Advanced knowledge and experience of Microsoft Office Packages (i.e., Outlook, Word, Excel and Power Point.)
  • The ability to research and collate information in various methods.
  • Ability to work in a sensitive and confidential manner.
  • Contribute to promoting equality and diversity as part of the culture of the organisation

ADVANTAGEOUS

  • Previous experience of working in a Safeguarding and / or Inclusion administration role.
  • Knowledge of the EFL, its 72 Member Clubs and the wider football family.
  • Experience of using editing software programmes such as Microsoft Publisher/Adobe Photoshop.
  • A knowledge of legislation and practice relating to Equality and Safeguarding.

Benefits Package:


  • 23 days holiday (plus 8 bank holidays), rising to 25 days after 5 years.
  • Generous Pension scheme
  • Free parking
  • Access to CPD
  • Employee Assistance Programme
  • Season ticket loan
  • Access to match day tickets

Inclusion Statement


The EFL is committed to creating an inclusive and diverse environment and is proud to be an equal opportunity employer.

Applicants fulfilling the criteria will be considered in a meritocratic way and without regard to race, ethnicity, religion or belief(s), gender, gender identity or expression, sexual orientation, marital status, disability, a
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