Office Assistant - London, United Kingdom - MinaLima ltd

MinaLima ltd

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you a proactive office assistant seeking a dynamic position in a busy creative company? Bring your experience to our vibrant Soho offices, where you'll be a vital part of our community.

This varied role involves overseeing two sites, requiring a perfect blend of collaboration and independence.

You'll be the go-to person for keeping things running smoothly, from maintaining the office environment to warmly welcoming guests, embodying the care and craft synonymous with all MinaLimas.

Your Role:

Specific Responsibilities:

Front of house duties including:

Answering and screening phone calls
Greeting visitors, including our clients
Briefing visitors to ensure security and compliance
Preparing meeting rooms for external meetings
Organising and coordinating regular office and social events, including birthdays
Distributing post

Administrative duties including:

Scanning, printing and copying documents, including post
Maintaining office refreshments and supplies in two office buildings
Organising couriers both within the UK and internationally
Keeping up to date with payments and filing of receipts and statements

Building maintenance:

Managing building maintenance, utilities and contractors across three sites
Responding to emergency repairs swiftly
Keeping on top of regular repairs
Maintaining health and safety/ fire safety checks across three sites
Keeping stock of cleaning supplies
Maintaining security across all three sites
Annual PAT testing

Requirements and skills:

Organisational Skills
Ability to multitask and to see what needs to happen around the offices, whether that is restocking tea and coffee or calling the handyman to put some pictures up
Ensuring health and safety regulations are up to date
A friendly attitude when dealing with visitors, clients, and colleagues can contribute to a positive office environment
Flexibility and Adaptability: The capacity to adapt to changing priorities and handle unexpected tasks or challenges
Reliable and able to respond to emergency situations in a practical manner

Desirable:

Knowledge of suppliers and tradespeople in the local area

The Details:

Start date: ASAP
Location: Fully inoffice at our studio in Soho, London
Hours: 25 hours per week pm), open to flexibility
Salary: £28,000 p/a FTE
You must have a right in the UK

The Studio:

Welcome to Studio Minalima Founded in 2009 by Miraphora Mina and Eduardo Lima, the graphic designers who imagined and created the graphic universe of the Harry Potter film series for Warner Bros.

Their partnership has flourished through all the subsequent films with their prop designs inspiring a range of merchandise products and art prints.

This has enabled our Retail arm "The Art Printorium" to continue to expand and we are now a very successful small business with robust international growth plans to scale our business X10 in the next 5 years.

Who we are:

We believe in making a difference through our craft; amazing our fans, clients and our people through positive experiences and the passion with which we deliver our work.

We live by a set of values and behaviours which act as a compass for our people. Craft, Care, Curiosity, Courage and Community are at the centre of all we do.

At MinaLima:

We strive for great and are unapologetic in pursuit of excellence in our craft
We work with courage and conviction in delivering magical experiences and outcomes
We own our growth and take responsibility for our progress
We try new things and take thoughtful risks
We support and nurture our people, our brand and our fans
We are open, welcoming and inclusive at all levels and we treat everyone with respect

To apply:

Subject line reference
:
Job Application_OfficeAssistant24

Job Type:
Part-time

Salary:
£28,000.00 per year

Expected hours: 25 per week

Benefits: