IT Purchasing Officer - Derby, United Kingdom - University of Derby

University of Derby

Verified Company

Derby, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job details:

Department

Digital Solutions and Services

Responsible to

IT Purchasing and Operations Manager

Location

Kedleston Road, Derby Campus

Salary

£26,363 to £28,827 (for exceptional performers, there is scope for further progression up to £32,838 per annum)

Closing date

Tuesday 2 April 2024

Contract type

Fixed term contract 24 Months

Post type

Full-time

Adaptive working type

Hybrid

This role will be based on site, primarily in the named location with the opportunity to work remotely available in line with our Adaptive Working Framework.

Reference

R

About the role:

Do you enjoy providing an excellent service, and supporting digital solutions? Are you a conscientious individual who can help team members when needed? If so, we want to hear from you

We are seeking a proactive and skilled IT Purchasing Officer to join our IT Purchasing and Operations team, playing a pivotal role in ensuring the seamless operation of Digital Solutions & Services (DS&S) at the University.

As an IT Purchasing Officer, you will collaborate closely with the IT Purchasing and Operations Manager and the University's Procurement function to implement and enhance the overall IT procurement strategy.

Your responsibilities will include planning, managing, and delivering multimillion-pound IT maintenance spend categories while ensuring compliance with public procurement legislation, internal regulations, and ethical standards.

Additionally, you will actively contribute to the financial management of the department, fostering a culture of financial best practices and excellent service delivery.

If you are seeking a meaningful, impactful, and stimulating career, we welcome you to apply.

Principal accountabilities:

Work with the IT Purchasing and Operations Manager and the University's Procurement function to deliver the overall IT procurement strategy.
Assist in the planning, management and delivery of the multimillionpound IT maintenance spend category to ensure compliance with public procurement legislation and our own internal regulations, delivery of best value and savings and to ensure contractual obligations are met in a sustainable and ethical fashion.
Support the IT Purchasing and Operations Manager in daytoday activities involved in managing the IT Maintenance budget and Software purchases.
Act as the senior point of contact within the department regarding financial matters, promote financial best practices, provide guidance and support in the use of the finance system.
Take responsibility for coordinating, monitoring and developing the daytoday purchasing activities, processes, and systems.
Ensure all work is recorded and processed in accordance with University financial procedures and regulations.
Undertake project work as required to develop service levels and improve systems and efficiency within the Team.
Employ a range of IT skills (including spreadsheets, Email, internet, databases and the University finance systems) in order to manage and progress own and others workloads efficiently.
Represent the team at both internal and external committees and groups as required.
Be an active team member including organising, attending and participating in team meetings, finance forums and staff development/training events as appropriate.
Adopt central management information systems wherever possible to maintain and develop local records to provide efficient and effective support. Ensure that all staff are fully knowledgeable and trained in the use of relevant systems.
Liaise with University Project Managers on the provision of project allocation, cost budgets, need by schedules etc. for required parts and services/works and budget reporting.
Implement and deliver a high standard of customer care in all duties undertaken.
Assist with research and routes to markets for procurement, manage relationships with suppliers, monitor contractual performance and ensure opportunities for continual improvement are explored and implemented.
Ensure all purchases are completed efficiently and in accordance with the University's financial regulations.
Assist in the daily and longterm strategic management of software and technologyrelated hardware within the University. This includes recording software licenses and hardware assets to ensure compliance with supplier contracts and regulatory requirements.
Coordinate gathering information required for internal and external audits, compliance reviews, metrics gathering and other similar exercises.