Document Management Assistant - Edinburgh, United Kingdom - Turcan Connell

Turcan Connell

Verified Company

Edinburgh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We have an opportunity for a full-time Document Management Assistant to join our Office Services Team in our Edinburgh office on a 12 month fixed-term basis.

The full-time hours are Monday to Friday, 9am to 5pm, 33.75 hours per week and the role is office based.

Responsibilities

Core duties:

Scanning the incoming mail for the allocated team (s) into the relevant iManage workspace;
Liaising with the Partner, fee earner or PA regards the storage requirements of incoming documents;
Pass principal documents to Records along with the relevant storage form as instructed by the PA, Partner, fee earner;
Liaising with team (s) to determine where other incoming correspondence should be stored/placed;
Maintain files of incoming correspondence that can be shredded after 90 days;
Be the first point of contact to find documents onsite requested by individuals and arrange courier uplift/delivery as necessary;
Be the first point of contact for documents that need to be located onsite as part of the outgoing mail process (enclosures) and action as instructed by the Partner, fee earners, PA;
Liaise with the Printroom to check the outgoing mail for the team (s) prior to partner signing;
Action ad hoc scanning requests from allocated team (s) and assisting colleagues where needed; and
Assist with DMA projects as required.

Skills/Qualifications
You should be flexible, self-motivated, highly competent, and able to work on your own initiative. Previous administrative experience is required.

A high level of discretion and confidentiality is needed for this role as you will be exposed to highly sensitive information.

A high degree of accuracy and attention to detail is essential. Strong pc skills are essential and full training will be provided on the various systems used throughout the Firm.