Team Administrator - London, United Kingdom - Angela Mann Recruitment

Angela Mann Recruitment

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job description

Team Administrator - Property Assistant, an excellent opportunity for an experienced administrator to join a wonderful Social Welfare Charity, supporting a busy Property Team.

Head Office is based the West End and offers a Hybrid Working Pattern; 3 days a week office based, 2 days working from home.

As the Team Administrator (Property Assistant), reporting to the Head of Property and supporting 2 other members of the Property Department (Building Surveyors and Asset Manager), you'll provide a wide range of property administration support across the team, ensuring the successful running of department and helping the team to deliver a property portfolio that is fit for purpose, well maintained and which provides a statutory compliant environment.

Key areas of support:

Assist the Head of Property and Asset Manager in the daytoday management of property portfolio; ensuring documentation and record keeping of the portfolio are maintained, and up to date covering areas such as rental income records, insurance policies, various property checks are carried out at properties to ensure statutory compliant.
Assist the Property Department with project work, providing administration support across projects; assisting with the production of reports, project documentation. Keeping documentation up to date.
Provide support at Meetings and Property Committee Meetings, coordinating all meeting dates and times with relevant stakeholders, booking venues, providing meeting documentation e.g. agendas, minutes. Sending documentation to stakeholders before and after meetings. Taking meeting minutes and minutes are issued to all stakeholders.
Process invoices and record quotations. Invoices are processed, coded and sent for authorisation to the appropriate party based on the schedule of approval.

This Team Administrator (Property Assistant) role is ideal for an experienced administrator looking to transfer skills into the property sector, or for a Property Assistant to join a charitable organisation.

You will have previous skills, experience and knowledge covering;

Extensive administration experience with a focus on accuracy, effective time management skills, able to prioritise and support others within a busy property team.
Experience of diary management, coordinating with external stakeholders to arrange meetings and minuting at meetings.
Experience of invoice processing and exposure to producing reports. Excellent communication skills both verbal and written to build effective relationships at all levels.
Ability to develop administrative systems and processes, manage information and provide project management support.

Deadline:
Rolling Recruitment. ASAP Applications are required with no set end date.
- 'Angela Mann Recruitment' is a specialist Charity & NFP Recruitment Agency, with extensive experience and knowledge of working within the sector. We match individuals to roles based on the required skills and experiences requested to fulfil a position, regardless of age, disability, gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation._