Band 3 Contracts Administrator - Derry, United Kingdom - Platinum Recruitment NI Ltd
Description
Job Title :
Band 3 Contracts Administrator
Location :
Derry
Duration :
Temporary
Rate :
£11.67p/h
Hours : 18.75Hours
MAIN DUTIES & RESPONSIBILITIES
1 Processing of invoices via the FPM system, completing goods checked, price checked and distributing to Estates Officers for approval.
3 Planning of routine service visits in accordance with Contract Schedules.
4 Monitoring of Service Visits and Contract Expenditure against Contract Schedules.
5 Co-ordination of servicing with Contractors and Equipment Users.
6 Maintain records of all Service Contracts.
7 Processing of Buying Orders and invoices in a timely manner via FPM
8 Prepare Quarterly and Yearly Service Contract Budgetary and Expenditure reports on Excel Spreadsheets.
9 Updating and maintaining computer databases and production of report.
10 Support the development of the Asset Management Database.
11 Provide planning and co-ordination of service contract Trustwide, to include:
- Renewal of service contracts
- Appropriate approvals to let contracts
- Maintenance of up to date records of essential contract information:
- Contract Files
- Schedules of Equipment
- Contract cost information
- Insurance details
- Procurement Records
- Tax certificates
- Record of service contract agreements
- Service Reports
13 Deal with servicing queries and handle as appropriate.
14 Develop appropriate administrative procedures to ensure compliance with Trust Policies and Standing Financial Instructions.
15 Service Estate Managers meetings including organising meetings, taking minutes, preparing agendas and papers for meetings and taking follow up action.
16 Support Estates Administration Manager in the management of staff involved in service contracts management, equipment repairs and asset management in the Altnagelvin Offices.
18 Operating Estate's Maintenance and Medical Helpdesk (telephone job requests) as part of team.
19 Reviews individually at least annually the performance of immediately subordinating staff, provides guidance on personal development requirements and advise and indicate, where appropriate, further training.
20 Ensure that the review of performance identified in (20) above is performed for Staff for whom they have responsibility.
22 Delegate appropriate responsibility and authority to the level of staff within his/her control, consistent with effective decision making, while retaining overall responsibility and accountability for results.
Essential Criteria:
Minimum of 5 GCSE O Levels or Equivalent at min C grade, 2 of which should be English and Maths
and
One year's Administrative/ Clerical experience
and
Previous working experience of using Microsoft Word and Excel
and
Previous Working Experience of using databases
OR
Three year's Administrative / Clerical Experience
and
Previous working experience of using Microsoft Word and Excel
and
Previous Working Experience of using databases
*Experience should be in an office based environment
Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice.
Job Types:
Part-time, Temporary contract
Salary:
£11.67 per hour
Expected hours: 18.75 per week
Schedule:
- Monday to Friday
Education:
- GCSE or equivalent (required)
Experience:
- Microsoft Office/Word: 1 year (required)
- Administrative/Clerical: 1 year (required)
Work Location:
In person
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