Event Coordinator Emea - London, United Kingdom - Aquent

Aquent

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

**We're looking for a coordinator to join our client's team on a 12 month contract and play a key role in
supporting their internal and external facing events across EMEA. They will be a member of a broader,
seasoned group of event professionals, who are based across the local offices in EMEA. This role will
be based in London and will report directly to the EMEA Events Lead.
The scope of this role is broad as we are looking for a coordinator who can flex to support across a wide
range of activities with different audiences:1)

Primary focus:
Supporting the curation of unique and memorable experiences for the
employees which leave people feeling informed, connected and with a sense of belonging. This
can involve delivering a wide range of events including office-wide celebrations, all teams
conferences and learning days, executive level multi-day offsites.
2)

Additional focus:
Supporting public facing events and experiences which drive conversations
around the company's titles, talent and the brand. This can involve delivering premieres, launch events,
Fan screenings or activations.
Across both workstreams the coordinator will form part of a cross functional team that is helping to
create, shape, execute and manage these events. This is a hands-on role which requires office based
planning work and onsite delivery which may involve multi day travel.

Role Spec:

Assist in daytoday administrative support (e.g. team admin, Coordinate/calendar meetings

and events, event folder organization, RFPs, develop best practice tools, etc.)

Coordinate preevent logistics, including attendee communication and guest lists, tracking

responses, preparing name badges, event/meeting calendaring, preparing event kits,
rooming and transportation lists, banquet event orders and offering broad support to the
Event Specialists and Event Managers in the team.

Manage onsite logistics, including guest check in, audience management and details which

can enhance the participant experience

Inventory management and maintenance for the events team
General support for adhoc events
Collaborate with external vendors and crossfunctional partners in teams like Travel, Finance

and Workplace Management

Proven event experience 35 years of versatile event experience working either as part of an

agency or an in-house events team at a brand.

You can demonstrate knowledge around attendee communication/guest list management,

data management and collaboration with hotels, venues and event agencies. You will have
experienced being part of an onsite event delivery team across a variety of different events
and understand the agility and composure required in a live event environment.

Excellent organizational skills, awareness of deadlines and high attention to detail
Curiosity to innovate to make the work better interest in developing best practice and

streamlining administrative processes which can simplify how our client works

Strong communication skills both written and verbal, sensitive to cultural nuances and D&I

aspects

Ability to work well under pressure and multi task across projects, while remaining flexible

and nimble

A proactive and positive thinker and a constant contributor to the team
Google Suite knowledge inside and out
Willingness to travel the role will involve onsite delivery responsibilities across the region

within Europe Middle-East and Africa.

Passionate about unique and unforgettable experiences
The company is an English speaking environment and we expect proficiency but additional

language skills are a plus since we work across the region

Will embrace our high performing culture

If you are looking to make an impact, and your experience aligns with this role contact Aquent today

We're looking forward to hearing from you

Client Description:

Our Client is the world's leading streaming entertainment service. Headquartered in California, they're proud of their unique company culture. This organization has offices all over the world, and has continued to grow for almost 25 years. They now play an active role in production and distribution of original and award-winning content.