Clerk to The Board of Trustees - London, United Kingdom - Art Academy London
Description
PERSON SPECIFICATION & JOB DESCRIPTION
JOB TITLE:
Clerk to the Board of Trustees
ACCOUNTABLE TO:
Chair of the Board
CONTRACT TYPE:
Permanent
JOB TYPE: 2 days per month
LOCATION:
Art Academy London, 165a Borough High Street,
London SE1 1HR
SALARY:
£15-18 per hour, dependent upon experience
CLOSING DATE: 11:55 on Sunday 12th March 2023
INTERVIEWS:
To be held the week beginning 20th March 2023 (we
reserve the right to interview on a rolling basis).
MAIN PURPOSE OF POSITION
The main purpose of the role is to provide secretariat services and advice to the Board of Trustees on governance, constitutional and procedural matters.
They will ensure the Board of Trustees is properly constituted, and will manage information effectively in accordance with legal requirements.
ABOUT US
WHAT WE OFFER
- An exciting role in a young and dynamic organisation with opportunity to make a real impact by growing the role
- Emphasis on professional development with close support from the wider team, and opportunities for formal training and organisationwide knowledge sharing
- Competitive salary, pension and 20 days annual leave plus bank holidays and Christmas
- Opportunity for flexiworking
- Comprehensive Employee Assistance Programme to promote physical and mental wellbeing
- Free spaces on evening, weekend and short courses, where spaces are available
- Opportunity to participate in a cycle to work scheme
ROLES & RESPONSIBILITIES
_Advice_
- Keep uptodate with charity and HE legal requirements and guidance on matters relating to governance and compliance, and advise the Board as necessary, providing appropriate briefing notes.
- Act as the first point of contact for Trustees with queries on procedural matters.
- Inform the Board of any changes to its responsibilities as a result of a change in the relevant legislation.
- Offer advice on best practice in charity and HE governance, including on committee structures and selfevaluation.
- Ensure that statutory policies are in place, and are revised when necessary, with the assistance of members of the AAL executive team.
- Advise and provide information on the annual calendar of Board meetings and tasks.
- Send new Trustees induction materials and ensure they have access to appropriate documents.
- Contribute to the induction of Trustees taking on new roles.
- Conduct skills audits and advise on training requirements and the criteria for appointing new Trustees to relevant vacancies.
- Undertake such other work as might be required effectively to promote effective governance and compliance, including reviewing governance policies and procedures, assisting in the review of governing documents and risk registers and assisting in the preparation of Trustees' Annual Reports.
_Administration of meetings _
- Set dates for Board meetings annually, in consultation with the Chair and Principal, and advise the Board of these.
- With the Chair, Principal and Director of Operations, prepare agendas for Board and committee meetings.
- Liaise with those preparing papers to make sure they are available on time, and distribute the agenda and papers as required by legislation or other regulations.
- Ensure Board meetings are quorate.
- Record the attendance of Trustees at meetings and any apologies.
- Draft minutes of Board meetings, indicating who is responsible for any agreed action with timescales, and send drafts to the Chair and (if agreed by the Board) the Principal and Director of Operations.
- Circulate the reviewed draft to all Trustees (or members of the relevant committee), Principal and Directors within the timescale agreed with the Board.
- Followup any agreed action points with those responsible and inform the Chair of progress.
_Membership _
- Advise Trustees in advance of the expiry of a Board member's term of office, so elections or appointments can be organised in a timely manner.
- Chair that part of the meeting at which the chair is elected, giving procedural advice concerning conduct of this and other elections.
- Maintain a register of Trustees' interests, skills audit and other registers as required.
- Maintain a record of training undertaken by members of the Board.
- Maintain Board meeting attendance records and advise the Chair of potential disqualification through lack of attendance.
- Advise the Board on succession planning (of all roles, not just the chair).
_Information _
- Maintain up to date records of the names and addresses of Trustees and their term of office, and inform the Board of any changes.
- Maintain copies of current terms of reference and membership of any committees and working parties.
- Maintain a record of signed minutes of meetings and ensure copies are published as agreed at meetings.
- Maintain records of Board correspondence.
- Manage and administe
