Administrator - 12 Month Ftc - Leeds, United Kingdom - GeraldEve

GeraldEve

Verified Company

Leeds, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Ref

Admin
Leeds
FTC
Location:
1 York Pl, Leeds LS1 2DR, UK
Function
Secretarial
Salary

***
Status

Full Time
Type
Fixed Term Contract About the Team

Gerald Eve's Leeds office currently comprises of 12 Surveyors together with an Office Administrator, and a team of Rating Managers and Rating Administrators.

We are looking for an experienced Administrator to join us on a 12-month FTC basis, to provide general administrative and secretarial services to the Leeds office and supporting the Office Administrator with tasks in relation to their forthcoming office relocation.

Main responsibilities

Reporting to the Rating Administration Manager, operational daytoday responsibility for the effective performance of

all support functions which support fee-earner activities.

Supporting Office Administrator as secondary point of contact both for clients and within the Firm either by telephone;

in writing or face-to-face.

General office administration, including but not limited to:
ensuring timely receipt, distribution and allocation of incoming post;

- arranging meetings and supplementary catering and travel arrangements;
- ensuring bid documents, reports and all correspondence are dealt with and despatched in a timely and appropriate fashion;
- ensuring office contact details are regularly updated on our in-house database; and
- filing, photocopying, binding, organising and updating electronic diaries.

Financial administration on behalf of the office, including but not limited to:
raising and recording invoices;

- ensuring timely and accurate issue of fee accounts;
- dealing with queries (internal and external); and
- ensuring timely completion of timesheets and expense claims.

Office Move relocation
Digitalisation of office documents in preparation for their office relocation
Coordinating third parties and internal colleagues for the successful office move
Working in conjunction with central service departments, including: HR, Marketing, ICT and Finance.
Drafting of correspondence/reports under the direction of the fee earners concerned.
To work in accordance with the firm's Quality Assurance, Environmental and Health & Safety procedures/policies.
Other duties commensurate with the position/the needs of the office.

About you

Fast and accurate typing
Sound working knowledge of Word, Excel, PowerPoint and databases helpful.
Experience in similar role in essential and having worked in a professional/partnership environment would be advantageous.
Well organised with an eye for detail and able to work to tight deadlines.
Responsible, flexible, selfmotivated with a real desire to deliver excellent customer service.
Excellent communication skills, both written and verbal.
Commitment to developing technical knowledge and understanding of the professional environment.

Salary and benefits

Salary: competitive based on market, professional experience and qualifications
Performance related staff profit share scheme
26 days' holiday per year (full time amount), plus Bank Holidays and days at Christmas and New Year.
Pension scheme membership (after initial probationary period)
Life and Accident insurance
Group income protection scheme
Private Medical Insurance
Critical Illness Cover
Wellbeing Allowance
Access to Peppy for you and your partner
1 paid volunteering day per year to help give back to our local communities
Interest Free Season Ticket Loan
Interest Free Rental Deposit Loan
Employee assistance programme
Enhanced maternity and paternity pay after passing probation

Alongside our competitive compensation and benefits package, we offer all our staff the ongoing opportunities to learn and develop, through in-house CPD sessions, further education support as well as internal and external training programmes.

Gerald Eve encourages pro-bono work and volunteering as well as regular social and sporting activities to engage with all your colleagues.

Working Hours

Our full-time working hours are 36.25 per week (7.25hrs per day). Gerald Eve operates a hybrid and core hours working policy.

However, this position requires the individual to be office based minimum four days per week. This position may also involve out of-hours working on an 'as necessary' basis. We also offer great flexibility around our core hours, which are from 10.00 a.m. to 4.00 p.m.

You can choose to start and end your day around these hours, provided you still do your 7.25 hours per day (e.g., 8.00 am - 4.30pm, 10.00 am pm).

This position also involves out-of-hours working on an 'as necessary' basis.