Executive Support Officer - Huntingdon, United Kingdom - Ministry of Defence

Ministry of Defence

Verified Company

Huntingdon, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £22,220
Job grade:

Administrative Officer
Contract type:
Permanent
Business area:
MOD
Strategic Command
DI>NCGI
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Fulltime, Parttime, Compressed Hours
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Wyton, Huntingdon. PE28 2EAAbout the job

Job summary:

The Executive Support Officer supports the Station Headquarters Executive Management Team (Stn Execs).

This role is pivotal to support the Stn Execs and provides them the capacity to focus on high priority tasks in support of (NCGI), DI and Service Personnel (SP).

This post will be working as part of the Stn Execs who are responsible routine daily running of RAF Wyton.

As an important part of the Ministry of Defence, Defence Intelligence (DI) provides intelligence analysis, specialist outputs and advice that supports decision making across government.

At the heart of DI is the National Centre for Geospatial Intelligence (NCGI).

Everything happens somewhere.

NCGI produces intelligence that is referenced in time and space to help decision makers to understand, plan, navigate, and target.

What we do is help decision makers to understand what is going on.

We are the primary provider of geospatial intelligence advice and expertise, comprising imagery intelligence, geospatial analysis, geospatial services, foundation data, military mapping and, in partnership with the UK Hydrographic Office (UKHO) and the Meteorological Office, assured data for safety of navigation.

We are a national capability, recognisably operating alongside other national intelligence agencies and is the primary interface between the UK and international geospatial intelligence partners.

You may think you need to be an analyst or have an intelligence background to work for NCGI; this is not true.

There is a wide range of exciting roles available.

Without our highly dedicated teams of enabling staff, such as IT support, finance, security, and facilities management, our critical outputs would just not be possible.

We employ many Civil Servants who play a pivotal role in Defence, nationally and internationally, and we are proud to be part of a diverse, forward thinking, broad organisation.

This position is advertised at 37 hours per week.

Job description:

Main Responsibilities:

Supervise requests for storing of leisure vehicles on site.
Process and approve requests for keeping pets on Station.
Coordinate requests to keep Firearms on Station and inside Service Family Accommodation, as per relevant policies.
Support the management of car parking on site.
Regularly update and review the Station Programme Plan.
Assist with coordinating Honours and Awards Ceremonies.
Prepare and set up the monthly Station Arrivals Brief.
Act as secretary for various station meetings as required. Ensuring accurate records are kept.
Work with and provide support to the Media and Communications Officer (MCO) on coordinating tasks/events and deputise for the MCO during their absences.

In Defence Intelligence (DI) our people solve problems, create understanding, and give perspective to the diverse and complex Defence threats and challenges in a rapidly changing world.

Together our civilians and military personnel inform decision making in Defence, manage complex finance programmes and develop new technology.

In DI we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work.

We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels.

As an equal opportunities employer we hire, train, and promote people based on merit and inspire to create an inclusive workplace free of discrimination.

We also offer flexible working arrangements such as flexitime, job share and compressed hours.

Person specification:

Who are we looking for?

Person Specification:

We are looking for someone who is a good communicator, motivated, approachable, and willing to help others with excellent presentation, facilitation, and communications skills, both verbal and written.

You should have outstanding interpersonal skills able to prioritise and reassess tasks as they are received in a fast-paced environment.

You will always be encouraged and empowered to provide an excellent level of service and administrative support, with the highest level of accuracy.

You should be prepared to work flexibly to ensure that all customers receive an outstanding service.

Essential criteria:

Strong interpersonal skills

Excellent IT skills, including Microsoft Office - Word, Excel, and PowerPoint.

Desirable criteria:

Experience of working in a multidimensional and diverse organisation. Microsoft 365

Behaviours:

We'll assess yo