Facilities Coordinator - Aberdeen, United Kingdom - Thorpe Molloy McCulloch Recruitment

Thorpe Molloy McCulloch Recruitment

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Facilities Coordinator - VR/26988:

Status:
Temporary

Location:
Aberdeen

Ref:
VR/26988

Rate:
Available Upon Request

Based in the city centre of Aberdeen, we are currently looking for an experienced Facilities Coordinator to support a local property agent on a 12 month fixed-term contract basis.

This role is anticipated to be 30 hours, 4 days a week, however days / hours are negotiable. Previous experience within a facilities position, including managing accounts and QHSE aspects is ideal.

As Facilities Coordinator, you will be assisting / reporting into the company Facilities Manager.

This role holds a lot of variety, and really requires someone with previous experience in a similar role due to the nature of work.

The duties within the role include, but are not limited to:

Reconciling invoices and processing for payment, ensuring correct financial approval is present.
Collating information for the service charge budget.
Assisting in the planning and overseeing of all onsite contractors work to ensure the workload is structured, within budgeted costs and carried out in a safe manner via risk assessments and method statements, insurance etc.
Issuing work permits to all onsite contractors.
Coordinating routine compliance maintenance.
Routine fortnightly property inspections and vacant property inspections and reporting any maintenance issues / health and safety issues that have been highlighted.
Issuing and reviewing all monthly associated building reports.
Allocating tasks for the Maintenance Administrator.
Providing reception cover for annual leave/sickness/lunch.
Assisting the Facilities Manager with oneoff projects, as required.

Applicants to this role require

Proven knowledge of Facilities, Accounting/Budgets and QHSE.
Ability to communicate effectively at all levels, be a team player with a proactive, positive, and flexible approach with high organisational skills.
Ability to prioritise workload and deal with challenging demands.
High degree of accuracy, attention to detail and problem solving.
Knowledge and experience of purchasing procedures.
Excellent IT skills (Word, Outlook, Excel and PP).

TMM Recruitment INDOS