Administrator - Law, United Kingdom - Staffplus Recruitment

Staffplus Recruitment

Verified Company

Law, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Staffplus are currently seeking a Permanent experienced Administrator for our client based in Law, Lanarkshire.

Salary - £17,260

Hrs of work - Ideally, Mon, Tues, Wed and Wed, Thurs, Fri alternate weeks.

7.5 working hours with half hour unpaid lunch break equals 8 hour working day.

Start time 9am - Finish time 5pm

Monthly paid

Base would be Law, Lanarkshire, although will also travel to other sites for recruitment etc and there will be the opportunity for some home working.

Part of this role includes being the first point of contact both in person and by telephone for visitors so a professional, friendly and welcoming manner is expected at all times.

The Post Holder will:

Carry out duties as delegated by the Branch Secretary
Provide administrative and organising support to the Branch
Be responsible for maintaining the Branch Membership System based on WARMS
Maintain, monitor, review and update Branch Case Management System
Develop reporting systems in support of the Case Management System
Organise and map Branch Membership
Provide telephone advice to members
Hold a caseload appropriate to knowledge and skills

Administrative:

Maintain the Branch Membership System based on WARMS, producing reports as requested by the Branch Secretary/Committee
Liaise as appropriate with all sectors/departments of Client's at local, regional and national level
Prepare Agendas and documents, attend and Minute Branch Meetings as directed by the Branch Secretary/Committee
Gather and Input data to client's Online Conferencing Systems
Organise/book travel arrangements as required for Branch Representatives and as directed by Branch Secretary/Committee
Provide a telephone call service to members and Branch representatives, responding to and recording queries/information on appropriate systems, sharing member referrals with Branch Secretary to facilitate appropriate caseload allocation and provide noncomplex advice to members as appropriate
Administer Branch training Programmes including the delivery of training at Branch Development Events and provide/deliver training to new representatives /branch staff.
Order supplies, maintain good record keeping, manage and have responsibility for petty cash and ensuring all invoices etc. are recorded and forwarded to Branch Treasurer
Provide secretarial support to Branch Secretary and Branch Officers, maintain files, carry out typing and other administrative duties as required
Maintain an annual calendar of meetings/events, book venues and notify branch officers/ representatives/members of dates, venues etc. as directed by the Branch Secretary
General housekeeping within the office environment.

Organising:

Member Recruitment using techniques such as:
Face to Face
Mapping of workplaces and organising regular visits to same
Use of stalls and workplace events
Use of social media, IT platforms, text messaging and WhatsApp
Developing Branch Initiatives to engage activists and members in recruitment
Monitor and evaluate recruitment initiatives
Recruit, develop and encourage new representatives
Survey members on workplace and wider issues as part of the Organising Strategy
Implement Branch Social Media Strategy, setting up and maintaining systems of communication including text messaging etc.

Qualifications/Training and/or Experience Required.

A relevant qualification at HNC level or equivalent relevant experience in administrative/secretarial services
Requirement to undertake Client ERA accreditation training
Requirement to undertake Client Lay Tutor training
Developed skills in IT systems including Word, PowerPoint, Excel etc.
Working knowledge of digital platforms, website development, web editing and social media.
Experience in secretarial procedures and processes including typing and Minute taking skills