Administrative Assistant - Belfast, United Kingdom - MPA Recruitment

MPA Recruitment

Verified Company

Belfast, United Kingdom

12 hours ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Role:
Administrative Assistant (Band 3)

MPA are excited to be working alongside their large public sector client in the Belfast area to recruit for a Band 3 Administrative Assistant.

The post holder will provide an efficient administration support for the Administration Team support service to social work staff.

Location - Newtownbreda, Belfast.

Hours of Work hrs per week - Mon to Fri 9-1

Salary - £11.11

Contract - Ongoing

What the role entails:

Make full use of the IT systems available to produce work of a consistently high standard.
Be proficient with the use of Excel, Access, PowerPoint and Word packages.
Perform data entry/searches, using the Soscare, PARIS systems.
Ensure the GAA is notified to complete all necessary ICT documentation.
Import alerts to the service regarding service users to the RESWS database/PARIS.
Receive telephone calls deal with enquiries and coordinate information in an efficient, courteous, and friendly manner.
Ensure quality standards are adhered to in all aspects of this employment.
Ensure a highquality administrative service is provided to both external and internal stakeholders at all times.
Typing and circulation of correspondence, to include letters, reports, forms etc.
Upkeep of all office forms and all associated photocopying.
Monitoring and ordering of stationery.
Print referrals and upload to documents.
Full administration of, and accounting for petty cash, to include processing and recording of all financial documentation.
Assist with the preparation of statistical information when required.
Provide cover for other TAA/Personal Secretary to cope with workload variation.
Liaise with other departments, in a helpful and professional manner to assist in the provision of the service.
Participate In team meetings, identify administrative problems/improvements to method/systems/protocols etc.
Any other duties that may be required.

Essential Criteria:

1 a) Four GCSE's including English Language (Grades A - C) or equivalent
OR Have one year's relevant experience

The ability to communicate effectively both verbally and in writing with a variety of people.

Ability to prioritise workload, respond effectively and meet deadlines.

RSA Stage II Typewriting (Parts 1 & 2) or RSA Stage II Word Processing (Parts 1 & 2) or Equivalent

OR
12 months experience of formatting and circulating correspondence, typing of reports and general word processing.

Experience in the use of Microsoft Office

Job Type:
Part-time

Part-time hours: 22.5 per week

Salary:
£11.11 per hour

Expected hours: 22.5 per week

Benefits: