Document Controller (BB-F188A)

Found in: Talent UK

Role: Document ControllerLocation: MaidstoneSalary: £12-15 per hour Sector: Civil Engineering / Utilities Main Responsibilities:Manage the Viewpoint for Projects (VFP) system as the Common Data Environment (CDE) for the lifecycle of the project. Where applicable, establish the project on VFP in line with company templates and protocols.Manage and host VFP training sessions for new users within the project team, either with groups or on an individual basis.Act as main point of contact for support and coaching of project users of VFP, including third parties such as client teams, designers, subcontractors, suppliers, verifiers and regulators.Management of project file naming protocols with project team, in line with company protocols.Create and manage document workflows in VFP, with direction from the project team, in line with company protocols.Configuration and implementation of change control processes within the CDEValidation, checking and curating of all incoming and outgoing project documentation to the CDE including receipt, classification, verification, registry, distribution and retrieval.Configuration and preparation of status reports on workflows, sample submissions, TQs, RFIs and other reportable dataPreparation and configuration of distribution matrices in compliance with project requirements.Establishment and maintenance of central site files controlled and uncontrolled drawings and registers.Collation of Operation and Maintenance, Health and Safety, Quality, Environmental filesAttend meetings to allow engagement of team and stakeholders.Continuously identify and communicate opportunities for enhancement and reduction of waste and risks to Project Manager.Ad-hoc administrative support to the site team.Skills / Experience:Experience of working on projects with large volumes of data and information from various sourcesAdvanced experience of a common data environment (CDE/electronic document management system (EDMS). VFP preferred.Ability to effectively communicate with and educate all stakeholders in the CDE. Ensuring the protocols are strictly adhered to.Experience of dealing with multidisciplinary design teams and client teamsExperience of dealing with the sub-contractors and the wider supply chainAbility and willingness to train others.Comprehension of naming conventions to PAS1192 Standard for BIMWell organised and self-motivated.Diligent and an analytical thinker.Excellent document preparation and formatting skillsAbility to prioritise work, multitask and troubleshootGood time management skills.Interest in project delivery processes, project administration and the wider industry

calendar_today5 days ago


location_on Maidstone, United Kingdom

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