Description:

Working for an award winning “Britain’s top employer”. This company is a market leader within the pharmaceutical sector. A new opportunity has arisen for a Management Assistant / PA to join the UK head office team based in the South Manchester area on a permanent basis paying up to £30,000.

About The Role:

Diary management, with the ability to manage priorities and conflicts for the MD and Senior Managers

Filter all requests for the MD, taking action where possible and only escalating relevant requests

Implement administration processes to effectively track all requests and activity required by the MD and SMs

Collate and produce weekly, monthly and quarterly reports as required for the MD

Maintain and organise filling for the MD

Co-ordinate full travel requirements for SMs, planning most efficient routes, ensuring all requirements are catered for and providing full travel itineraries. When travelling with colleagues etc also co-ordinate colleagues travel requirements. Contingency plans are required should there be issues with any element of the travel arrangements

Provide support and/or action requests from SMs

Open, sort and action all incoming post for the MD, Financial Director (FD) and Medical Director (MedD)

Establish planning meeting/calls to ensure assigned SMs are fully briefed on upcoming activities and plans and to identify new or upcoming work/priorities

Provide full secretarial support including production of correspondence, presentations, reports, completion of expenses, collation and processing of invoicing, filing and authorisation of direct report expenses etc

Organise, attend and take minutes at the monthly SMT meetings

Proactively manage and co-ordinate actions from meetings, ensuring delivery of all actions and/or updates provided within agreed deadlines

Produce weekly ‘whereabouts’ report for the MD and SMs

Manage key projects as assigned by the MD, SMs or the Support Services Manager

Ensure all meeting related papers are co-ordinated and briefed to the MD in advance of planned meetings

Develop relationships with key internal and external contacts

Co-ordination of SMs meetings including, agenda production, collation of papers for all meeting attendees, arrangement of refreshments and equipment.

Provide reception support on a rota basis to cover lunch/sick leave.

Undergo training on Zinc to manage and process Sponsorship requests

As part of the Support Services team, undertake assigned administration/support tasks as allocated by the Support Services Manager

Ensure knowledge developed and retained of other administration activities delivered by the Support Services team and cover these roles as required during sick absences and annual leave

Work closely with other areas of the Support Services team to ensure the Support Services team meets the needs of the business

Essential Skills & Experience

Previous PA experience supporting more than one senior manager

Extensive experience in travel arrangements and diary management

Confident user of Word, Excel, Outlook and Powerpoint

About The Benefits

Hours of work are Monday-Thursday 8.30am-5.00pm, Friday 8.30am- 4.00pm

Salary £26,000-£30,000 dependent on experience

25 days holiday per annum

Private Dental scheme

Private medical insurance

Free parking

Christmas Party

Flexible benefits package