Finance & Administration Assistant - Alvechurch, United Kingdom - Crown Meadow First School & Nursery

Description

Together we:
Dream Believe Achieve Succeed


Crown Meadow First School & Nursery

Vacancy Details:
Finance and Administration Assistant

Hours: 18 hours 3 per week, 9.00am - 2.00pm, 4 days per week. Permanent variable hours. Timings and days can be discussed at interview.


Pay:
Scale 2 Points - 4


Contract Type:
Part time/Term time


Contract Term:
Permanent


Start date:
As soon as possible

Age range - 9 years

Headteacher - Mrs S Athey

Crown Meadow First School and Nursery is a happy, nurturing and caring school that aims to provide the highest quality education for children from 2 to 9 years in a fantastic purpose built building, which we share with Alvechurch Library and Alvechurch Middle School.

In the time children are part of our school, we make sure they are provided with a range of exciting learning opportunities that engage and challenge them as they move throughout the school.

The Governors and Senior Leadership Team are seeking to appoint an enthusiastic, motivated and flexible Finance and
Administration Assistant to support the school in continuing to achieve high standards of education.

You will have excellent communication and organisational skills, be able to work under your own initiative, have patience and understanding as well as a sense of humour.

Crown Meadow is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant will be required to undertake an enhanced DBS check.

This post is covered by Part 7 of the Immigration Act and therefore the ability to speak fluent English is an essential requirement for this role.

Our Values:
Empathy Diversity Curiosity Independence Resilience


Together we:
Dream Believe Achieve Succeed


Crown Meadow First School & Nursery

Job Description:
Finance and Administration Assistant

Reporting To
Head teacher/PA-Office Manager


Job Purpose
To provide support to the PA/Office Manager and Finance Manager to cover the Receptionist when on break duties.


Confidentiality
Demonstrate commitment and loyalty to the school and to have a high expectation of children's learning.

You will be privy to confidential information and are expected to respect the privileged position you have regarding information of a sensitive nature, whether to do with children, colleagues or school business.

Responsibilities, Duties and Tasks

• Undertake administrative duties to support the administration/finance processes appropriate to the post and to support the wider school if required.
• Provide support for the PA/Office Manager and Finance Manager when needed and when available.

This will include support with basic data entry into the MIS (Arbor) and finance system.

• Provide administrative support to management and other staff.
• Maintain the confidentiality of information and the security of office systems, records, files and equipment.
• To assist with the procedures for ordering goods and services, inputting data onto E5 and checking postal deliveries, ensuring prompt and safe storage and alerting relevant staff of arrival.
• Administration of the STEPs (out of hours care) booking system (MagicBookings). This includes assisting parents with bookings, allocating payments and assisting the STEPs lead.
• Allocating childcare voucher payments for STEPs and Nursery
• Assist the Finance Manager with chasing unallocated payments.
• To be a point of contact for both telephone and face to face enquiries, taking messages where required.
• To ensure school security arrangements are always complied with, including the issue of visitor's badges and completion of visitor signing in system.
• To provide hospitality for visitors to the school.
• Deal with internal and external telephone calls in an appropriate manner, filtering calls as necessary, taking messages as required.
• Ensure security procedures are followed for all visitors.

You will have easy access to:

• Your Job Description/s
• Details of your pay number, hours worked for each role you have
• Other relevant information

General Duties:

• Any such duties as are within the scope and spirit of the job purpose, the title of the post, and its grading.

Our Values:
Empathy Diversity Curiosity Independence Resilience


Together we:
Dream Believe Achieve Succeed

• All duties and responsibilities must be carried out with due regard to the School's Health and Safety Policy.
• Post holders will be accountable for carrying out all duties and responsibilities with due regard to the School's

Equal Opportunities Policy.

• Duties which include processing of any personal data must be undertaken within the corporate data protection guidelines.

Contacts:

In all contacts the postholder will be required to present a good image of the school as well as maintaining constructive relationships.

Notes/Guidance:

• The Headteacher