Management Support Assistant - Belfast, United Kingdom - Ashton Recruitment

Ashton Recruitment

Verified Company

Belfast, United Kingdom

5 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Ashton Recruitment require a Management Support Assistant for our client based in Belfast.

Position:
Management Support Assistant

Location:
Belfast

Duration:
Temporary

Rate of Pay:
£11.81 per hour

Hours of Work: 37 hours between the hours of

Duties include (but not limited to):

To provide administrative and secretarial support for the Chief Executive and Office of the Chief Executive as required.
To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures.
To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive.
To process confidential incoming mail, internal and external, and distribute and copy on a daily basis.
To prepare minutes and agendas for meetings and service them as required.
To type confidential letters and reports (including committee reports) as directed from hand written notes or digital dictation.

Essential Criteria:
(a) carrying out administrative duties which may include diary management including organising appointments and meetings;
(b) liaising with senior management and professional officers; and

(c) servicing meetings including taking minutes and organising agendas.

Applicants
must be able to demonstrate, by providing personal and specific examples, evidence of the following special skills and attributes which may be tested at interview:

Communication skills: the ability to compose and type confidential letters and memos, to prepare minutes and to draft reports for senior management and the ability to give clear instructions to staff and to provide operational information to managers.

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Information technology skills: the ability to use standard office programmes including word processing, spreadsheets and database packages.
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Work planning and decision making skills: the ability to prioritise work and make effective decisions to achieve objectives.
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Team working and leadership skills: the ability to lead a team of staff and to contribute to the success of the team and the achievement of objectives.
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Customer care skills: an awareness of the importance of responding to the needs of internal and external customers and the ability to be discreet, sensitive and maintain confidentiality.
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Political sensitivity skills: the ability to establish good working relationships with elected members and senior staff and an awareness of the importance of day-to-day public relations.

Ashton Recruitment is acting as a Recruitment Business

Job Types:
Full-time, Temporary contract

Salary:
£11.81 per hour

Benefits: