Administrative Assistant - Reading, United Kingdom - RSM UK

RSM UK

Verified Company

Reading, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

As one of the world's largest networks of audit, tax and consulting firms, RSM delivers big ideas and premium service to help middle-market businesses thrive.

We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviserto the middle market, globally.

This vision touches everything we do, motivating and inspiring us to become better every day.

If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you.

Overall job purpose

To provide a high standard of administrative support working across the office and various service lines, playing an important role in assisting other admin team members in the day-to-day tasks involved in the smooth running of a busy office, liaising regularlywith the line manager as required.

Responsibilities
General administration as required including, but not limited to:

Managing the administration of the meeting room booking system and ensuring that external meeting rooms are client ready at all times
Managing the booking of visitor and Partners car parking spaces
Performing front of house duties as required, greeting clients and visitors, preparing refreshments where appropriate and assisting with any client requirements such as setting up client Wi-Fi, photocopying, scanning etc
Performing regular stocktaking of office consumables ensuring that supplies are kept topped up and replenished through the day.
Playing a key role in supporting your line manager and wider admin team with all facilities matters pertaining to the office e.g., advising manager of faults and repairs which need attention, liaising with contractors onsite
Carrying out regular inspections of the office to ensure all facilities are working and replenished, noting any that are not and reporting accordingly
Carrying out regular inspections of the office and ensure all areas of the office are kept clean and tidy throughout the day as necessary.
Assisting with managing the incoming/outgoing post requirements for the office
Scanning and uploading of any office invoices and receipts to Concur for approval and forwarding any cheques which arrive to the Finance Team for lodgement

Support to The Team

Provide administrative assistance as required to the Partners, Directors, Managers and wider team.
Providing administrative assistance to the admin team, assisting them to clear a filing, archiving and file destruction project
Manage diaries and arrange meetings, ensuring that bookings are achievable in terms of workload and time constraints
Scanning the departments letters of engagements and money laundering documents and uploading them onto CEAP

Ad Hoc Tasks

General administration as required including, but not limited to:
Providing assistance cross office and cross regional support to other service lines as required
To assist other admin team members in the daytoday tasks involved in running an office
Performing fire marshal duties as required

Essential

Experience working in a similar role
Excellent communications skills and strong team working ability
Demonstrate skills in using MS Word and MS Outlook.
Ability to remain discreet working with confidential matters
Ability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of work
Experience with diary and travel management
Possess flexibility and adaptability to manage changing work requirements and varying volumes of work

Desirable

Experience of supporting a team
Forward looking thinker, who actively seeks opportunities and proposes solutions in a timely manner
Commitment to, and enthusiasm for service and delivery
Possess a personal presentation that reflects a professional image and the values of the organisation
Ability to work under pressure