Admin Assistant - College, United Kingdom - Regent College

Regent College

Verified Company

College, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Introduction

We know the amazing and life changing work our staff do every day for the people we support, which is why we offer:

Specialist and Blending Training and Development
we believe in promoting from within
Enhanced Training that includes Induction Training and Service Specific.
Access to Digital Perks where you can gain discounts on gym memberships, shopping, theme parks, travel and more

Main Responsibilities

Role and Responsibilities:

This role is to support the wider business, working within a fast-paced environment.

You will ensure that the back-office duties and processes carry on with efficiency and accuracy to enable to smooth running of the business.

Key tasks include but are not limited to:

Be able to develop support plans for the Service Manager to complete, Update support files for service users and staff, ensure all files are accurately maintained.
Manage the sending and then checking payments of invoices for service users, Customer billing and credit control
Raising purchase orders and sales invoices
Processing of payroll hours into internal database.
Ordering supplies.
Typing up documents.
Archiving, taking minutes in meetings, hearings and appeals.
Liaising with IT, Faxing Scanning/Printing Data inputting, copier maintenance.
Incoming and outgoing Post.
Audits on personnel files.
Prepare for CQC inspections and for LA compliance audits.
Ensure Care Free is being used effectively and an audit trail is visible for the RM and AOM.
HR Admin where necessary eg: Inductions.
Liaise with finance with any changes of care packages.

You should be commercially aware and ideally, will have some experience within a finance / accounts / payroll function. You will also have strong communication and team work skills.

Key skills include:

Good level of I.T literacy including Microsoft packages including Word, Excel and Powerpoint
Able to understand and follow instructions & policies
Able to use initiative and have the ability to work to process
Strong organisational skills and the ability to multitask
Self-Motivated
Good written/verbal communication skills to all business levels
Able to work as part of a team

_APPLY TODAY_

Job Description:

(insert information about service and the role)