School Administrator - Dudley, United Kingdom - Connect2Dudley

Connect2Dudley

Verified Company

Dudley, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Specific Accountabilities

Administrative Duties:

Managing stock processes

appropriate.

Manage the organisation of events, trips and related administration; ensuring insurance

arrangements are made.

Liaise with Democratic Services to provide reports for meetings, ensuring deadlines

are met

Collation of annual reports, strategies and plans.
Completion of statutory returns e.g. forms for DfES, Area Health, etc
Coordinating the content for publications and liaising with external publishers as

necessary

Maintain registers for e.g. annual license reviews and ensure renewal and, where

appropriate renegotiate.

May act as Personal assistant to senior managers including dealing with highly confidential

and sensitive issues.

Financial Duties:

Year end procedure
Responsible and accountable for petty cash where referral to senior manager is only for

approval on individual spending items and where the post holder is in overall control

Responsible for cheque book(s)
Preparation of orders and identification of budget codes
Maintain income and expenditure accounts
Prepare accounts for audit inspection
Monitor travel claims and process for payment
Responsible for reconciling bank statements monthly for appropriate accounts
Safe key holder

Employee Support Duties

Liaise with the relevant HR team as appropriate i.e. with respect to the recruitment process

and for providing basic advice on HR policies.

Create, maintain and update confidential staff files.
Record staff absences as appropriate.
Arrange temp / casual cover as required and process claim forms as necessary.
Responsible for ascertaining cover requirements in support areas reception, executive

secretariat and arranging that cover, in conjunction with the appropriate line manager where
appropriate.

Process time sheets for payment of temp/casual cover
Monitor sickness and holiday and complete / authorise time sheets as appropriate
Deliver training to others as directed

Staff Supervision:

May supervise identified groups of staff and assist with the assessment

and development of their training needs when required.
Data Management

Responsible for the management of significant information management systems
Responsible and accountable for producing appropriate data for analysis
Produce statistical information

Buildings and Estates Duties
Co-ordinate hiring process of premises in accordance with policy applicable to the Directorate

General:

Be aware of and comply with divisional and directorate policies and procedures relating to,

health and safety, security, confidentiality data protection, child protection and vulnerable
adults. Reporting all concerns to the appropriate person.

Contribute to the overall ethos/work/aims of the division, directorate and the Council.
Participate in training, other learning activities and performance development as

required.

Attend and participate in meetings as required.
Any other duties commensurate with the duties/responsibilities/grade of the post
All staff will be expected to accept reasonable flexibility in working arrangements and the

allocation of duties including duties normally allocated to posts at a lower responsibility
level, in pursuance of divisional, directorate and council objectives, and effective team
working.

Special Conditions:
The exact focus of the role will be decided at divisional level and will take into account the needs of
the division, directorate and council, and the development needs of the member of staff.