Timetabling and Examinations Assistant - Birmingham, United Kingdom - University of Birmingham

University of Birmingham

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Position Details
Academic Services, Registry

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £25,506 to £27,399, with potential progression once in post to £31,718

Band 500

Full Time, Permanent

Closing date: 21st June 2023

Our offer to you
People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum, and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Background

Registry is at the heart of Academic activity at the University, supporting and facilitating students and staff to work effectively by sharing knowledge and providing valuable expertise.

The administration of teaching, learning, and assessment events enables academic endeavour while striving to improve the student experience.

As part of a subdivision within Registry the Timetabling & Examinations team are responsible for the planning and collating of information and allocating students to both the University's teaching timetable & formal examination timetabling systems.

Role Summary

As a senior administrator within a team/department you will provide support for a broad range of administrative duties, some of which may be complex.

You may also be responsible for managing other staff or for supporting colleagues and sharing knowledge.

You will be able to use your wide range of skills, both technical and administrative, and have the opportunity to lead on specific tasks within a team.

In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

Senior Administrators may work in any area of the University; with large groupings in HR, Finance, and School/College Hubs.

Main Duties

You will be able to deal with complex systems and procedures and will be expected to offer advice on these, including deciding on the response to more complex queries.
Systems include but not limited to: Timetabling & Examinations Scheduling engine, Student records systems, IT Service now products, Access, Excel and SharePoint databases.
You will be expected to exercise your judgment on the answer to queries or on the direction of work within parameters set by your manager. On a day to day basis you will be expected to resolve more complex queries without necessarily referring to your manager.
If you have a supervisory role, you will line manage your staff taking responsibility for coordinating and prioritising the work of others. You will be expected to act as a role model and coach members of the team, providing specialist advice and training to colleagues on area of activity.
Maintain high profile working relationships with key stakeholders on your own initiative, fielding enquiries and ensuring that appropriate information is collected from and disseminated to stakeholders as appropriate in order to manage the production and distribution of the teaching and examination timetables.
Contribute to large institutional wide and smaller departmental proj