Local Resourcing Coordinator - Glasgow, United Kingdom - University of Glasgow

University of Glasgow

Verified Company

Glasgow, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Purpose

Responsible for the provision of professional and proactive administration support for key elements of the staff recruitment process acting as the key point of contact between College/School/RI/Service and the central recruitment team to ensure the delivery of a first class recruitment service aligned with the University's strategic objectives.

You will have full responsibility for the progress of vacancies across a range of staff categories, working in close partnership with hiring managers at a local level in delivering a timely and effective recruitment process.

You will be expected to undertake assigned work activities in support of general HR service delivery.

Main Duties and Responsibilities

Act as the first point of contact for the College/Service in relation to staffing requests, providing advice and guidance to local hiring managers on University resourcing policy and procedure in this connection.
Collate local staffing requests in support of the College/Service level approval process. Once approved in principle raise relevant staff requests in the HR System, ensuring requisite data is accurately recorded and fit for purpose in contractual terms. Subsequently track approvals to ensure positions move in a timely fashion to the central recruitment team.
Update/draft generic job adverts, job descriptions/ job description template information as required as instructed by the hiring manager to ensure that key position information is accurately captured and input, fit for purpose and mapped as appropriate to the relevant Job Family Role Profile standards. Work with colleagues in College/School/RI/Service as appropriate to develop a bank of generic job descriptions and other resourcing information which can be readily shared with local areas.
Gather key information from the hiring manager to develop the recruitment plan, populating key data such as selection panel members, interview dates, interview content/format and relevant shortlisting information. Provide advice and guidance on timescales and process. Arrange and confirm interview dates with panel members. Submit draft plan to central recruitment for discussion and implementation.
Work in close partnership with relevant corporate HR Resourcing Assistants. Ensuring key handover points within the recruitment process are accurate and timely.
Ensure shortlisting paperwork is completed and returned to the central recruitment team with any updates required to the recruitment plan. Liaise with the hiring manager to ensure agreed timescales are adhered to.
Manage local interview arrangements

This will include:

ensuring the location is prepared accordingly, appropriate IT equipment is place, catering arranged, act in a meeting in greeting capacity as applicable.

Ensure interview/hire requisition paperwork is completed and returned timeously to relevant Resourcing Assistant to action.
During the offer/negotiation process continue to act as the key point of contact for central recruitment to ensure relevant input is available from local HR teams and the hiring manager.
On acceptance and confirmation of start date, liaise with the appropriate administration team at School/RI/Service level to facilitate local onboarding and induction process.
Input, update and maintain accurate records aligned with policy and procedural requirements, data protection legislation and other relevant regulatory requirements, e.g. UKVI. Ensure common drives are maintained in an effective and efficient manner.
Track recruitment activity based on reports produced by the central recruitment team, providing clear and structured regular updates to hiring managers and College/Service management to facilitate timely progress and continuous improvement.
Ensure standard processes are followed and track activities against service level agreements, prioritising accordingly as required.
Working as part of a multi-skilled team, contribute to the smooth running of the recruitment service and the wider HR service in times of team absence or where workloads are particularly high.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential

A1 Scottish Credit and qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.

A2 Strong IT knowledge and skills, including Microsoft Office packages, in particular advanced Excel.

Desirable
B1 Knowledge of HR management systems, eg Core HR and I-Grasp.
B2 Knowledge of UK employment legislation related to resourcing activities.

Skills

Essential

C1 Excellent organisational and time management skills and an ability to manage and prioritise a busy workload calmly and methodically to ensure that deadlines are met.

C2 Excellent written and oral communication skills.
C3 Excellent interpersonal skills (in person, b