Administrative Coordinator - Aberdeen, United Kingdom - Fantastic Fanatics Ltd
2 weeks ago
Description
ADMINISTRATIVE COORDINATOR - JOB DESCRIPTION
Title:
Administrative Coordinator
Reports To:
Managing Director
Salary:
Range: £18,000 to £24,000 (depending on qualifications and experience)
Start Date: 06th March 2023 (Flexible)
SUMMARY
The Administrative Coordinator is responsible for overseeing office and administrative operations within the company. This individual will develop, review and improve systems and procedures relating to the Fantastic
Fanatics platforms, as well as ensuring the office operates smoothly and efficiently.
The Administrative Coordinator will set relevant goals and objectives for themselves and will be responsible for the management of key performance indicators as well as helping to meet company pre-set goals and targets.
CORE COMPETENCIES
Communication
Strategic
Teamwork
Pro-active
Analytical Thinking
Decision Making
Planning and Organising
Problem Solving
Detailed-orientated
JOB DUTIES (F = Future Role)
Supervising the day-to-day operations of the administrative department. (F)
Managing the partner onboarding process through link tracking and / or card linked technology.
Liaise with partners in retail, leisure, and hospitality directly, through affiliate networks or through merchant content suppliers.
Support Partner Business Development Manager on calls / in meetings by providing relevant intelligence and information about the specified partner and platform.
Develop, manage, and execute a strategic administration plan for the company involving onboarding and managing direct and indirect partnerships with retail, leisure and hospitality partners.
Supporting and working with the accounts team to set budgets, monitor spending, create payment runs / invoices and manage other expenditure.
Develop and improve management area and reporting system ensuring all relevant and important data can be reported on easily and efficiently.
Ensuring the office is stocked with necessary supplies and appropriate facilities management is in place.
Provide administrative leadership to the team by setting relevant goals and objectives, and actively helping to accomplish these goals. (F)
Supporting the planning, scheduling, and promoting of office events including meetings, conferences, interviews, orientations, and training sessions. (F)
Overseeing special projects and tracking progress towards company goals.
Creating spreadsheets, managing databases, and preparing presentations relevant to the company upon request from the Managing Director and other senior staff.
REQUIREMENTS
HNC / HND in business administration, management, accounting or equivalent.
- 3 years of work experience preferred.
Strong problem solving, critical thinking and interpersonal skills.
Demonstrated proficiency in computing with a substantial IT skillset.
Ability to plan for and keep track of multiple projects and deadlines.
Excellent presentation, written and verbal communications skills.
Highly effective project management, prioritisation, multi-tasking, and time management skills to meet deadlines.
Proficient in Microsoft Office Applications and other programs / dashboards.
Familiarity with budget planning and enforcement, human resources, and customer services procedures.
Willingness to continue building skills through educational opportunities.
WORKING CONDITIONS
Ability to attend and conduct presentations internally. (F)
Ability to work in an office and team environment.
Hold a full UK driving licence.
Overtime as required.
Willingness to travel within the UK and abroad as and when required. (F)
Salary:
£18,000.00-£24,000.00 per year
Benefits:
- Company pension
- Onsite parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Aberdeen, AB12 3BT: reliably commute or plan to relocate before starting work (required)
Work Location:
One location
Application deadline: 03/03/2023
Reference ID:
FF-ADMIN-CO
Expected start date: 06/03/2023
