Part Time Project Administrator - Liverpool, United Kingdom - Wild Thang Limited

Wild Thang Limited
Wild Thang Limited
Verified Company
Liverpool, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Part time
Description
Wild Thang are one of the largest branded clothing and merchandise experts in the UK.

We've recently undergone a multi million pound redevelopment to ensure teams have the very best working environment to inspire the creation and delivery of World Class Merchandise.

Our client base is broad and diverse and includes high profile names such as Coca Cola, Skybet, Harrods, Vimto, LFC.


Core responsibilities


We currently have a small Purchasing department, but we are looking to expand on this further for the project purchasing side due to company and team growth within the past year.

As part of the Project Purchasing Department, you will be responsible for organising the Project Management Team orders, once the team have confirmed with their customers.

The orders you will be responsible for, are orders from some of Wild Thang top customers.

The orders are complex in terms of multiple global shipping destinations, multi-currency orders, dealings with external suppliers, internal production teams across UK and IE warehouses, and utilising our Ship Hero and Promotional Office software to help bring together the final project, in time for the customers agreed delivery date.

Within this role, you will also be responsible for managing weekly web process updating for some of our core customer accounts.

You must be able to build and demonstrate professional, positive, proactive, and effective working relationships with all suppliers & production teams.

You will need to understand the business software action process and journey from Sales > External > Internal > Shipping > Delivery.


Day-to-day activities

  • Process external order: using our own industry software programme Promotional Office to complete daily actions, generate supplier purchase orders, internal works orders & invoices.
  • Process internal order: inhouse works orders to be added to inhouse production calendar along with PDF proofs.
  • Creating supplier POs within Promotional Office relevant to destination / splits were applicable.
  • Tracking orders with suppliers to ensure all is on track for the agreed delivery dates.
  • Approval of external supplier documents, cross checking supplier order confirmation to ensure all order details match up correctly to PO raised and artwork proofs against Wild Thang proofs, checking for errors and raising with suppliers.
  • Saving supplier order acknowledgements and proofs against relevant order files
  • Managing day to day actions, working through list, and ticking off once complete
  • Support Project Purchasing Lead on daytoday tasks were needed.
  • Cover for General Purchasing department during annual leave.
  • Cross cover for General Purchasing department during busy periods or annual leave cover
  • Cross cover for daily garment stock ordering process during busy periods or annual leave cover
  • To advise when suppliers are under performing and seek advice from Project Purchasing Lead for next course of action.
  • Website management for core clients; Image uploads, translations uploads, weekly spot checking, launch new products, live product link sent to customer for approval, saving documents onto share folder.
  • Stock management on Ship Hero software
  • Updating customer live trackers with updates
  • Utilising our delivery software Ship Hero for setting up new SKUs (products), arranging PO's, orders & saving documents onto share folder
  • Extracting information and inputting into software
  • Updating master SKU list when new SKUs are created.
  • Creating reports within Google Analytics for core clients
  • Creating reports within Ship Hero software for core clients
  • Completing product data sheets for new products to be launched on client web store.
  • Liaising with external web team on client store developments & support queries
  • Managing mailbox for client store queries

Skills

  • Excellent organisation skills, this must be key as you will be responsible for bringing together multiple products for customer events and deadlines across multiple suppliers, warehouses, and systems.
  • Proactivity is essential for this role, as you will be responsible for taken action to ensure there are no delays with orders, so keeping on top of actions, supplier chases, approvals, delivery tracking & updates.
  • Great attention to detail, as you will be approving back supplier order confirmations and proofs, that must match up to our PO's and proofs, also you must be able to extract information and import into relevant systems accurately.
  • To be willing to learn new skills and information and work closely with Project Purchasing Lead to develop skills and knowledge and look at ways to implement new processes into department.
  • Good knowledge of using Excel for spreadsheet accuracy for data uploads
This is a part-time position, 20-25 hours per week.

Application deadline

Interviews w/c


Job Types:
Part-time, Permanent

Part-time hours: 20-25 per week


Benefits:


  • Company events
  • Cycle to work scheme
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