Finance Assistant - Manchester, United Kingdom - Dalkia UK

Dalkia UK
Dalkia UK
Verified Company
Manchester, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Purpose

  • To liaise with Clients, Operations & Helpdesk in order to maintain sales invoices for facilities services, control the work in progress records & accrual build up, cash management and chasing debt.
  • Working as part of a highperformance finance team to achieve deadlines and targets.
  • Supporting Finance, TSC Helpdesk, Administrators & Operations to deliver accurate audit trails & accounts.

Aims and Objectives

  • To provide efficient administrative support and coordination to ensure the smooth running of Facilities contracts.
  • Support the Contract Accountants and maintain accurate P&L information for individual contracts.
  • Raise sales invoices in the format specified in a timely manner, WIP reporting & ensuring that information for the income accruals, is in line with the P&L costs.
  • Reviewing Purchase Orders on Concept Evolution & CPA system as required.
  • Support the Finance team ensuring GRN Accruals are correct & up to date, chasing and cleansing as required.
  • Implement and provide contract data as required by the Commercial Team leader.
  • To assist with the control of all financial and commercial aspects of the associated contracts.
  • To chase debt & assist in cash management & control.

Key Responsibilities and Accountabilities

  • Raise sales invoices in the required format in a timely manner.
  • Raise & maintain deductions trackers with accurate accrual data.
  • Running work in progress reports and having meetings with the operational teams to ensure that allocations are correct, controlling the WIP build up and chasing the required documentation to bill the clients as promptly as possible.
  • Cash management and chasing debt.
  • Support the team resolving purchase invoice queries, managing GRN processes.
  • Support liaising with suppliers & subcontractors to resolve invoicing queries.
  • Maintain accurate P&L information for individual contracts and contract data on the commercial system.
  • Implement and provide contract data as required by the Commercial Managers.
  • All financial data is to be conducted in reference to SPIE's monthend dates.
  • To assist with the control of all financial and commercial aspects of the associated contracts in conjunction with the Commercial/Contract Manager.
  • To assist in the production of supporting financial information for the administration of additional works and project works.
  • To maintain and update both manual and computer records relating to areas for which SPIE are responsible for example credit notes & audit trails of authorisation.
  • To prepare and issue predefined reports and documentation, which form part of the contract, including customer's internal and external reports.
  • To assist the Managers in the preparation and collation of their monthly reports.
  • To administer and ensure all relevant quality management, ensuring documentation is maintained & amendments incorporated and adhered to as required.
  • To undertake office duties for your required contracts, correspondence and filing.
  • Updating of electronic records, purchase ordering and administration in relation to subcontractors.
  • Support in delivery of valuations and presentation of results within deadlines
  • Contract renewal documentation.
  • To enable full audible trails with, for example but not limited to, sales invoices, timesheets, material orders and delivery notes.
  • Undertake any other reasonable duty as directed by your line manager.

Person Specification

Qualifications, Experience, Knowledge and Skills
The knowledge, skills, qualifications and experience relevant to the position are:

Essential

  • Excellent customer care qualities.
  • Selfmotivated with good communication skills, demonstrate effective planning and time management.
  • Demonstrate the ability to integrate within a changing environment and take ownership and responsibility.
  • Experience of working in a finance/commercial role.
  • Good working knowledge of MS Word, Excel, Access.
  • Ability to interface with people including customers, suppliers & employees at all levels.
  • GCSE (or '0' Level equivalent) passes in Maths and English or recognised equivalent.
  • Good knowledge of Health and Safety in the workplace.

Desirable

  • Experience of supporting a Regional/National Facilities Services business and working with large FM contracts, Hard & Soft Services.
  • Knowledge of Financial systems.
  • Experience in a similar role.
  • A general understanding of Total Facilities Management.
  • Experience of administration duties within Facilities Management contract environment.
  • Part Qualified in AAT or similar.

Salary:
£28,000.00-£30,000.00 per year


Benefits:


  • Company pension
  • Onsite parking
  • Referral programme
  • Work from home

Schedule:

  • Monday to Friday

Work Location:
In person
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