Information and Planning Assistant - Llantrisant, United Kingdom - South Wales Fire and Rescue Service
Description
Date JD Revised: 08/07/2022SOUTH WALES FIRE AND RESCUE SERVICE
*****Department
Service Performance and Communications
**Post
Information and Planning Assistant
**Post No
503124
**Grade
6
**Location
Fire and Rescue Service Headquarters, Llantrisant
**Responsible to
Planning, Performance and Risk Manager
This job description refers to the main purpose and responsibilities of the
post. It does not necessarily list in detail all of the tasks required to carry out
these responsibilities. This job description will be reviewed as and when
**necessary to ensure that it meets the Service's business requirements.
**MAIN PURPOSE OF THE POST
**Reporting to the Planning, Performance and Risk Manager, the post holder will be
responsible for collating and validating information from a number of sources, utilising
a suite of ICT systems and processes.
The role will have responsibility for providing guidance to staff to ensure the accurate
and timely input of information to our Business Management Information System, in
accordance with our latest performance management and risk management
frameworks. The role will support all key team functions to ensure a qualitative and
timely flow of information both internal and external to the organisation.
DUTIES AND RESPONSIBILITIES
- To design and maintain screen based performance dashboards and other pages
- To provide the organisation's helpdesk for issues encountered by staff when
assisting with any ad hoc queries regarding the input of information to the system
or with any queries relating to the general navigation within the system, via
- Responsible for designing and maintaining guidance documents for the Business
made in the input of information throughout the quality assurance process.
Date JD Revised: 08/07/2022
- To validate and quality assure all information input to the Business Management
- To communicate with users and stakeholders across the Service to identify the
Information system.
- To maintain the necessary technical interfaces between source data files and the
appropriate data can be used and visualised within the system (e.g. within
performance dashboards).
- To maintain a log of all Freedom of Information requests received by the
analyst within the team.
- To monitor the Planning, Performance and Risk team's mailbox, ensuring that all
deadlines.
- To assist in the preparation and collation of team reports, papers, statements and
Welsh Government, Fire Authority Members, Internal Committees, senior
management, our partners and members of the public.
- To provide professional clerical and administrative support to the Planning,
service.
- Responsible for providing bilingual support to internal and external consultation
- To participate in corporate, inter-departmental and external working groups and
outside bodies and organisations.
- To provide administrative support for the wider Service Performance and
- Any other duties commensurate with the grade and post.
STANDARD SERVICE REQUIREMENTS
- To attend in-house and external training courses as required.
- To undertake in addition to the above duties and responsibilities such
Date JD Revised: 08/07/2022
circumstances, but which will not change the general character or level of
responsibility accorded to the post.
- To utilise information technology as fully as possible within the constraints of
using the same, that shall be introduced within the department or across the
Service.
- To implement the principles of the Service's Equal Opportunities and Diversity
- To ensure awareness and compliance with any directorate, department or
and compliance with any systems or procedures implemented within the
department.
- To adhere to He
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