Executive Assistant - London, United Kingdom - Accord for Resource Solutions (GSC)

Accord for Resource Solutions (GSC)
Accord for Resource Solutions (GSC)
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Role:
Executive Assistant


Location:
Central London

Contract: 3 month rolling contract

This is a multi-faceted role, providing executive support to two MDs and their respective teams.

We require an Executive Assistant with a strong work ethic and partnership skills, common-sense approach and an ability to remain calm under pressure.


All applicants should have a strong degree of flexibility, solid skill set and proven experience of booking complex travel and completing expense reconciliations.

Role Responsibilities

  • Proactive diary management, set up of meetings and zoom conference calls, internally and externally
  • Arranging meeting rooms, off sites and team events within the group
  • Finalising complex travel arrangements: coordination of flights, visas, accommodation, ground transportation and logistics. Executing lastminute changes following corporate policy
  • Navigating a large firm, using well developed communication skills
  • Expense management: Concur system, reconcile accounts monthly
  • Managing team invoice processing working closely with Business Management Team.
  • Telephone support for wider group with particular focus on senior coverage during the absence of peers
  • Navigating internal administration systems
  • General administration duties including filing and archiving
  • Partnership with assistants across the group to provide coverage for absence
Role Requirements

  • Previous Executive Assistant experience
  • Strong team player who enjoys 'mucking in' and works well in a coverage group
  • Strong problem solving skills and experience
  • Confident and assertive
  • Strong communication and influencing skills and the ability to deal with people at all levels
  • Selfstarter who can take ownership
  • Knowledge of expense systems/policies an advantage
  • Confidence to quickly become an established central contact point
  • Ability to identify problems and use judgment to determine when to escalate
  • Comfortable implementing projects given clear goals and direction
  • Flexible and happy to go beyond immediate role in order to assist others in meeting business needs
  • Leads by example particularly regarding best practice and expense control

Job Types:
Full-time, Temporary contract

Contract length: 3 months


Salary:
£100.00-£200.00 per day


Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Work Location:
In person


Reference ID:
EXS01
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