Administrative Assistant Receptionist - Brize Norton, United Kingdom - Ministry of Defence

Ministry of Defence

Verified Company

Brize Norton, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £23,670

Per annum (pro rata for part time)
A Civil Service Pension with an average employer contribution of 27%
Job grade:

Administrative Assistant

Administrative Assistant

Contract type:

Permanent
Business area:
MOD
Strategic Command
Defence Medical Services (DMS)

Type of role:

Administration / Corporate Support
Other
Working pattern:
Fulltime, Job share
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

David Stone Medical Centre, RAF Brize Norton, Carterton, Oxfordshire, OX18 3LXAbout the job

Job summary:

We, at the Defence Primary Healthcare (DPHC), have an exciting new opportunity to work within the team at David Stone Medical Centre, RAF Brize Norton, Oxfordshire as an Administrative Assistant.

You, as the post holder will be responsible for providing a high standard of Administrative support to the Community Mental Health Department inclusive of some admin support to the clinical team.

This vacancy is advertised at 37 hours per week. Request to work flexibly or Part Time will be considered, taking into account business needs. Please note the salary will be pro-rata where part time hours are undertaken.

Job description:

As the successful Administrative Assistant Receptionist you will be providing high quality support in pursuit of the delivery of primary healthcare to entitled personnel.

You must be versatile with duties to include running/manning the reception when directed, maintaining data on Defence Management Information Capability Programme (DMICP) managing General Practitioner (GP links), answering telephone queries, managing hospital appointments via the e-Referral (electronic) system, appropriately managing incoming and outgoing mail, scanning and other areas of administration as directed.

As the Administrative Assistant Receptionist, you will have a major impact in promoting a positive image of the Medical Facility to patients and other users.

Person specification:

Responsibilities include but are not limited to:

Liaising with patients, Medical Officers (MO's) and Medical Treatment Facilities to ensure correct patient contact details available, arranging of appointments and dealing with any queries.
Supporting GPs/ANP (Advanced Nursing Practitioners) in the process of e referrals, following local protocol.
Providing administration support to the clinical staff including the use of Microsoft office, assisting with general typing duties.
Providing administrative support to Administrative Officer/Clinical Team in practice development and training activities.
Filing and archiving of clinical and nonclinical documents both electronic and hard copy using scanning and physical storage.

For a full list of responsibilities, please see attached the Terms of Reference.

Behaviours:

We'll assess you against these behaviours during the selection process:

Leadership
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace
Leadership
Working Together
Delivering at Pace

Benefits:

Alongside your salary of £23,670, Ministry of Defence contributes £6,391 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Learning and development tailored to your role
A culture encouraging inclusion and diversity
A Civil Service pension
Free Parking
Access to Gym

Things you need to know

Selection process details:

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This job role may be suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station which is based on business assessment of where the work is best done) and working from home as a personal choice (if the role is suitable for this).

If you are successful, any opportunities for hybrid working will be discussed with you prior to you taking up your post.

The sift will be completed within 5 working days of the vacancy closing date. Interviews will be held on a date to be confirmed.

There will be no reimbursement for any travel expenses for the interview.

Please see the link to our Youtube channel for advice preparing your best responses with some hints and tips on answering behaviour based questions.

Hints and tips such as:

Your behaviours can be based on situations from work, volunteering or home; match your situation to the behaviour requested and how to use your 250-word limit.

Defence Medical Services - YouTube

This post does not offer any assistance with relocation allowances.

Feedback will only be provided if you attend an interview or assessment

Security: