Facilities Admin Officer - London, United Kingdom - The Walt Disney Company (Corporate)

The Walt Disney Company (Corporate)

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Facilities Admin Officer

Location:
Hammersmith, London

Job & LOB Summary

Reporting into the Facilities Manager (FM), the Facilities Admin Officer will support the on-site Facilities Team with administrational aspects and developments to ensure the smooth running of the estate.

Maintain clear reporting to the Facilities Coordinator, Facilities Manager & Facilities department ensuring the visibility of local infrastructure status and immediately escalate issues for further support as required.

The role involves a lot of data input and record keeping which will ensure all the records of planned maintenance and servicing activities are kept up to date.

This is an excellent opportunity to join an amazing team and grow your career in facilities management.

Note:
This person will be required to be in the office 4 days a week.

The Opportunity & Responsibilities:

Provide administrative support to Facilities Manager and Senior Facilities Manager
Where appropriate deal with the correspondence proactively and reply on behalf of the Facilities Team.
General administrational duties such as maintaining efficient electronic and paper filing systems, trackers and diary management
Raising of purchase orders and the subsequent processing of invoices and monthly reporting.
Deal with tickets raised for all facilitiesrelated requests ensuring all the tickets are responded and actioned promptly.
Promptly escalate matters to the Facilities Coordinator or Facilities Manager for advice, support and instruction as required.
Importing information from backend systems into Computer Aided Facility Management (CAFM) portal
To deputise in absence of Facilities Coordinator
Email correspondence & communication on behalf of FM department on site.
To attend & minute meetings as required

The Experience We Require From You:

Some experience working in facilities or estate management
Excellent computer skills, proficient in Outlook, Word, and PowerPoint and Excel (Essential)
Experience in the management of external suppliers, contractors and consultants covering a range of services. (Desirable)
Familiarity with facilities documentation including O&M manuals, drawings, engineer reports, compliance certificates and PPM planners (Advantageous)
Previous experience of CAFM or similar facilities computer management system (Desirable)
Numerate with experience of dealing with purchase orders and invoices.
Good communication skills (incl. confident telephone manner) with the ability to deliver clear and concise information both verbally and written.

The Perks:

25 days annual leave
Private medical insurance & dental care
Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
Flexible working hours are available
Excellent maternity & paternity leave
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives._