Operations Administrator - London, United Kingdom - ABM

ABM
ABM
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Description:





JOB TITLE:
Operations Administrator




LOCATION:
Canary Wharf




REPORTING TO:
Operations Manager




SHIFT PATTERN:
, 40 hours per week**



SALARY:
Competitive

OVERVIEW OF JOB DESCRIPTION

Main Duties & Responsibilities:


Main interfaces:


  • Onsite Management and Service Support at 25 Bank Street
  • Clients
  • Cleaning teams on site

Overall Purpose:


  • Support onsite Management and Account Director with administrative assistance, and assist Management across the contract when required.
  • Provide regular reports to Line Manager and Customer
  • Provide initiatives to contribute to improved and streamlined administrative processes on the Contract
  • Adhere to stated company policies and procedures and carry out all duties in a way which is consistent with and which promotes ABM
  • Provide financial information to client when required
  • Responsibility for Purchasing, financial record keeping for the contract and ad hoc administration recording equipment, repairs
  • Prepare presentations for monthly meetings as required
  • Liaise with facility and property managers regarding services and quotations.
  • Coordinating help desk for 25 Bank Street
  • Monitor associated services through ABM and subcontractors
  • Develop and maintain effective twoway communications with the client, staff, subcontractors and associated service providers.
  • Payroll inclusive of time and attendance processing and record keeping of sickness, Holidays
  • Vetting new staff and contractors across all London sites
  • Coordinating and ensuring all work permits are approved and entered on to all work permit systems.
  • Managing onsite meetings and visitors

Person Specification:


  • Demonstrate experience of managing customer relationships / customer focus
  • Financial and business acumen
  • Ability to work autonomously to a high degree of accuracy and manage own workload
  • Working within team environment
  • Good PC skills and fluency with a range of PC packages (MS Office, SAP, power point)
  • Ability to work to critical targets and deadlines
  • Good planning & organisational skills with ability to prioritise
  • First class communication skills
  • Commercially focused
  • Confidence to suggest new ways of working or ideas for the contract, challenging the status quo if necessary
  • Positive attitude and eagerness to learn about the Cleaning Industry

Essential

  • Ability to work to critical targets and deadlines
  • Good planning & organisational skills with ability to prioritise
  • First class communication skills
  • Financial and business acumen
  • Good PC skills and fluency with a range of PC packages (MS Office, SAP, power point)
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