Operations & Contracts Coordinator - Surrey, United Kingdom - COSMOPOLITAN RECRUITMENT

COSMOPOLITAN RECRUITMENT
COSMOPOLITAN RECRUITMENT
Verified Company
Surrey, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Operations & Contracts Coordinator

Chobham, Surrey

£30,000 - £35,000

Permanent / Full time


We are seeking an Operations & Contracts Coordinator, to join a multi award-winning landscape company, creating high quality gardens & landscapes in and around London and Surrey.


As an Operations and Contracts Coordinator, you will have access to our client's prestigious portfolio of high-end gardens, in both private domestic and commercial sites in and around Surrey and West London.

You will be an integral part of a small but busyprojects team, helping with the day-to-day running of the contract's management, procurement & administration.


Tasks include:


  • Reviewing tendered documents to ascertain subcontractor and material requirements.
  • Liaise with Contracts Director and Site Foreman to ensure subcontractors and long lead materials are place in time. (Builders Supplies are done directly by the Foreman.
  • Check measures and quants using electronic software to ensure client BOQ or Estimator's quantities are appropriate for the works.
  • Research new products, check bespoke design works to insure it meets the client briefs prior to placing orders.
  • Assisting the Contracts Director in completing programmes using CS Project (training will be provided)
  • Raising purchase orders using accounts software (Eque2)
  • Monitor actual costs vs estimated costs and do reports to highlight variances.
  • Negotiating best price before ordering high value items / subcontractors
  • General administration, setting up project files after a project is awarded. Make sure latest drawings are printed and sent to site for construction.
  • Assisting the Contracts Director and Foremen by helping with completion of valuations at the end of each month as well as seeking quotation for extra works
  • Keeping files up to date (both on server and hard copy)

The Person:


  • Excellent communication to all levels of staff, management, suppliers, and clients
  • Knowledge of landscape elements & materials
  • Essential
  • Should have experience of an administrative environment & working as part of a team.
  • Ability to multitask & highly organised.
  • Extremely organised and able to work to deadlines.


  • IT literate

  • Microsoft office 365 including Excel (spreadsheets), and Cubit.
  • Knowledge of Sage or Eque2 an advantage
  • Good plant / horticulture knowledge

Benefits:


  • Salary: £30,000 £35,000
  • Pension
  • 20 days + bank holidays
  • Training / certificates provided.
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