Management Assistant - Edinburgh, United Kingdom - Vattenfall

Vattenfall

Verified Company

Edinburgh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About the job

Vattenfall has an exciting opportunity for a Management Assistant. Will you join Heat UK and support the Vattenfall's Leadership team in reaching it's goals towards a Fossil Free future?

As our new dynamic and motivated Management Assistant you will support a dedicated Director within the Heat UK Leadership team as well as the related Management team of the Director

You will organise and take responsibility for scheduling, prioritising, and effectively managing the Director's diary, assisting in the coordination of processes and people, and ensure that our leaders have exactly what they need to optimally fulfil their role.

As an important member of the team, you'll make decisions and provide advice based on your familiarity with the business and what your Director needs.

You will manage priorities while arrange and coordinate business trips, schedule meetings, keep an eye on timing and costs, support wider teams where needed and effortlessly keep up with the Director's fast pace.

You will also lead and work with other colleagues on projects and initiatives required by the business, typically around business improvement.

You will be surrounded by teams comprised of truly smart, team-oriented people.

You actively participate in office life, are proactive, flexible and willing to help fellow team members, and collaborate across functions.

Key Responsibilities / Duties

Provide varied administrative support to help your Director be as efficient & effective as possible
Provide diary management, help the Director prioritise, track actions and meet deadlines
Rearrange schedules to accommodate lastminute changes and emergency cancellations
Arrange and facilitate meetings, ensuring all parties can attend and that rooms are available
Prepare presentations and materials for meetings with customers, partners and other internal and external stakeholders
Prepare documents for external and internal communications
Prepare internal and external reporting packs for our business, deals and projects
Event planning and organisation with stakeholders
Support teams with specific projects that are deemed priorities for the department when needed, helping to increase efficiency and drive productivity
Support onboarding coordination and induction plans for new starters
Document management and control
Support Director with and work with other Management Assistants on raising and processing purchase orders, invoice approvals and processing and general financial management, using SAP and DocuSign.

Location
Edinburgh

Profile:

Who are you?

You have outstanding communication and teaming skills and are always competent and professional in dealing with clients and coworkers.
You have an independent and structured working style
You would describe yourself as a coordination and improvisation talent, and you have an integrative personality and good conflict resolution skills
Strong motivation, flexibility, and commitment are as much a part of your character as absolute trustworthiness, discretion, and responsibility
You are proficient in MS Office programs, especially Outlook and PowerPoint
Excellent written and communication language skills

Next to this you bring:

Minimum two years of relevant experience as a team administrator or similar, with broad responsibility
You have successfully completed training or have relevant work experience, ideally in the field of office management
You have some practical experience as a coordinator or assistant

Additional information

Offer:

Good remuneration, a challenging and international work environment, and the possibility to work with some of the best in the field.

You will be working in interdisciplinary teams and you can always count on support from committed colleagues. We offer attractive employment conditions and opportunities for personal and professional development.

More Information

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity.

Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

About the company

Vattenfall is a European energy company with approximately employees.

For more than 100 years we have electrified industries, supplied energy to people's homes and modernized our way of living through innovation and cooperation.

We now want to make fossil-free living possible within one generation.

To be able to reach this ambitious goal we are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.