Business Support Assistant - Edinburgh, United Kingdom - Capital City Partnership

Description

APPLICATIONS THROUGH INDEED ARE NOT ACCEPTED. PLEASE SEE 'HOW TO APPLY' SECTION BELOW.


Title:
Business Support Assistant


Starting Salary:
£24,431


Duration:
Fixed Term post until March 2025


Responsible to:
Employer Relationship Manager (Joined Up for Business)


Closing date:
noon, Tuesday 13th June 202- Interviews will take place on the 20th/21st/22nd June 2023._


Other information

• CCP operates a flexible working policy. We are open to discussing a fulltime or parttime contract for this role with a minimum contract of 21 hours per week._
• This is a readvertisement. Previous applicants need not apply._

Organisation Details

• Capital City Partnership_ (CCP) is a charity based in Leith, Edinburgh. We're a friendly and supportive organisation with less than 40 employees. We work to tackle inequality and poverty, support job growth, and help people into employment.

Job Purpose

Joined Up for Business (JUfB) is co-ordinated by CCP and is a collaborative group of public sector organisations which brings together a range of employer services under one framework, making it easier for businesses to find and access the support they need.

It works on a "no wrong door" approach and offers a bespoke, free recruitment and training service, as well as a business growth support service for SMEs and help businesses to identify funding initiatives that can support across these areas.

We also support contractors in meeting their employability focused community benefits targets across the city.

JUfB directly links with the city's employability network, Joined Up for Jobs (JUfJ) to create, maximise, and simplify access to high-quality employment and training opportunities for Edinburgh citizens.

JUfB also develops and runs several employer led support initiatives, including skill centres around large scale recruitment opportunities, notably with retail focused locations Fort Kinnaird, FUSE at St James Quarter and our upcoming MacMillan Skills Hub which will be based within Muirhouse in North-West Edinburgh.

This new post is to support Capital City Partnership's JUfB team in its employer focused activities and projects; assisting Edinburgh businesses with recruitment, training, identifying funding incentives and community benefits delivery in line with the Scottish Government's No One Left Behind (NOLB) framework and Fair Work principles.

The Business Support Assistant will work across all JUfB projects, acting as a central single point of contact for the wider team to help support and co-ordinate daily activities and projects across the department.

This role will have key responsibility for accurately maintaining our CRM system and associated administration to track progress and evidence outcomes.

Your key responsibilities will be:

• Providing administrative support to the JUfB team across varied projects which include recruitment, training, careers advice, funding streams and community benefits.
• Assisting with organisation of JUfB projects and activities such as meetings, employer events, job fairs and employability network forums
• Assisting in management and coordination of JUfB meetings and events such as liaising with guest speakers, attendees, issuing invites, collating presentations etc.
• Processing invoices and updating financial trackers
• Managing and maintaining social media accounts, weekly bulletins, and newsletters
• Coordinating and publishing adverts across social media channels and other promotional avenues
• Monitoring inboxes, actioning requests, or forwarding on to relevant team member
• Diary management, coordinating and booking of premises for meetings, events, training, interviews, and assessments etc.
• Liaising with external stakeholders such as employers, jobseekers, and training providers
• Uploading and managing vacancies to online portals and content to website
• Accurately maintaining spreadsheets, reports, and other documents
• Producing and collating reports from CRM system
• Collaborating with internal teams to maximise opportunities and efficiency across all CCP strategy and crossover projects
• Responsible for secretariat support, taking minutes and records of meetings
• Any other ad hoc duties as per business requirements.

Person Specification

Knowledge And Skills Required

Essential:

• Recent experience within an office administration role
• Excellent numerical skills and confidence in handling finance related administration
• Confident in the use of a computer, the internet, search engines and jobs boards
• Confident in the use of Microsoft Office packages including Excel, Word, and Outlook
• Meticulous approach to record keeping and recording of information
• Experience of working productively and collaboratively within a team to agreed principles, including working with implementation plans, meeting milestones and deadlines
• The ability to remain motivated and productive whilst carrying out hybrid working
• Qualified i