Medical Directorate Administrator - Oldham, United Kingdom - Pennine Care NHS Foundation Trust

Pennine Care NHS Foundation Trust

Verified Company

Oldham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We have an exciting opportunity in our Medical Directorate

We are looking for an individual who is professional, efficient and eager to learn. Providing a high quality administrative service to the Medical Directorate. Supporting the operation and organisation of multiple undergraduate placements.

The post holder will be required to be flexible in terms of working hours, work as a team member, cross cover team tasks as and when required.

To act as the first point of contact for queries in relation to medical student undergraduate placements, providing a comprehensive administrative service generally and flexibly within the team, covering for other staff members as required as appropriate to the grade and experience of the post holder
Support evolving Medical Directorate in the recording and updating of medical student information systems, timetables, absence reporting and producing a variety of medical student reports
Support the development of additional medical student placements and ensure systems are maintained efficiently, including postgraduate medical workforce and directorate planning
Provide administration support to the trust Professionalism training and mock CASC exams
Support in the initial processing of Clinical Attachments within the medical workforce

As a team we work flexibly and collaboratively with changing priorities and have the Trust values at the heart of all that we do.

Support in the administration for elements of social media for Medical education
To ensure medical student teaching and meetings are arranged and communicated effectively to the relevant staff, ensuring all meetings take place. Supporting the Medical directorate in the delivery of training for undergraduates.
Ensuring all telephone calls and messages for the team are clearly recorded and communicated
Participate in the preparation of events and courses including training, medical student induction and teaching, catering and room booking requests
To support in the planning and preparation of the annual undergraduate quality assurance visits, including event organisation, agenda and any required reports or evidence
Support Medical Workforce & Education Officer in maintaining electronic recording systems information including; undergraduate placement details and supervisor allocation. Ensuring information is kept up to date and that systems and processes are adhered to with Induction, day to day administration in relation to the business of the medical directorate including undergraduate and workforce directorate planning
Support the Medical Directorate in recording and monitoring of income and expenditure, including recording of nonstock, NHS supplies, invoices, purchase orders
Diary management within the Medical Directorate