Administrative Assistant - Preston, United Kingdom - Ayesha Ziya Limited

Description

About us
Our goal is to Introduce the world to the innovative brand of Ayesha Ziya Fragrances.

Established in 2014 the brand has grown to a global team of hard working and independent individuals based in the UK & the UAE.

You will be working directly for our Founder and Director to create a magical experience for our loyal customer base and receive full training to start your journey.

Our work environment includes:

• Modern office setting
• Workfromhome days
• Growth opportunities

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Hours:30 hours over a period of 4 days with a 1/2 hour unpaid lunch break each day.

The office hours are 9 AM to 5 PM.

You will be working 2 days from home and 2 days in our Fullwood, Preston based office so
being able to commute is a must.

During short sale periods more days in the office will be required to fulfill duties to customers.


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Responsibilities:

• Provide administrative support to the director & team
• Schedule appointments and maintain calendars for the business
• Perform data entry and maintain accurate records of invoices and sales data working alongside our accounting team to assist with VAT returns
• Invoice generation for stockists, keeping in regular touch with business leads to maintain sales and ensure payments are made on time
• Assist with proofreading documents and correspondence
• Coordinate and assist with event planning and logistics
• Assist with order entry and inventory management, keeping stock rooms clean and organized
• Pick & dispatch customer orders using our carrier interface to generate labels
• Manage our Website CMS System alongside our Amazon, Google & Instagram eCommerce stores.
• File and organize documents, both physical and electronic
• Research business overheads and maintain costs for office to ensure the best costs are being applied

Must Have Experience:

• Previous experience independently working as well as part of a team
• Knowledge of Whats app and the ability to self monitor progress
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize tasks
• Experience in a fast workplace environment during sale periods
• Excellent communication skills, both written and verbal
• Attention to detail and accuracy in all work performed

Bonus Experience:

• Experience with Mailchimp for newsletters & marketing
• Experience working as part of a global team or to a global timescale
• Experience with Amazon Seller & Instagram Commerce preferred but not essential
• Experience working for an eCommerce brand is a bonus

Full training will be provided for the role. This is an exciting opportunity for an organized and detail-oriented individual to join our team as an Administrative Assistant. We offer a supportive work environment, and opportunities for growth within the company. If you are looking for a challenging yet rewarding position, we encourage you to apply.


Job Types:
Full-time, Permanent


Salary:
From £17,000.00 per year


Benefits:

• Casual dress
• Company pension
• Free parking
• Onsite parking
• Transport links
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Application question(s):

• Are you able to commute regularly to Preston, PR2 9WT?

Experience:

• Customer service: 2 years (required)
• Administrative experience: 2 years (required)

Language:

• English (required)

Work authorisation:

• United Kingdom (required)

Work Location:
Hybrid remote in Preston

Application deadline: 10/07/2023

Expected start date: 17/07/2023