Project Support Administrator - Redcar, United Kingdom - Festival of Thrift

Description

The role:
4 days a week, £21,255 pro rata, permanent position

Based in Billingham, Stockton on Tees in Festival of Thrift offices and new organisation base with part remote hybrid working possible.

The role will be line managed by the Executive Director.

Role Profile


Main purpose of the job:

Festival of Thrift are seeking a proactive, super-organised individual to join our small and dedicated team as our Project Support Administrator.

Key responsibilities:

• Organisation & administration of all key areas ensuring the smooth running of the organisation
• Meeting coordination & management; diary coordination, invitations, papers, minute taking and distribution
• Support the Executive Director with organisational financial management, including upkeep of online Sage accounting system, reconciling transactions, creating suppliers, invoices and reporting
• Support the office & hub environment, including managing staff rota, sustainable stock control & user experience
• Support the Executive and Co-Creative Directors in administrative tasks
• Support the management and upkeep of digital documentation and systems to enhance our work across all areas incl projects, resources, partnerships, volunteers & funding
• Become a 'superuser' for our data management systems, providing support to all users where necessary (training will be provided)
• Maintain a wellorganised filing system of invoices, receipts & other financial information
• Assist with the data compilation & reporting for various funders and partners
• Support with website data management; uploading content & backend reporting
• Assist in downloading & compiling social media, Mailchimp & Google Analytics reports
• Provide welcome & support to members of the public at our community hub yearround
• Provide project support to the wider events programme logistics and delivery
• Identify & undertake necessary training
• General administrative duties
• Be an advocate for sustainability and Festival of Thrift values at all times
• Research online sustainable living content and trends
• Support the wider Festival of Thrift team and freelancers
• Develop partnerships with sustainable suppliers for day to day running of operations

This job description is not an exhaustive list of duties, but it is intended to give a general identification of the range of work undertaken and will vary in detail in light of changing demands and priorities for the organisation.

Key requirements:

• Experience of working in an office environment or similar administrative role/ volunteering etc
• Excellent administrative, interpersonal and organisational skills
• Excellent IT skills. Confidence in using online systems such as Microsoft Office, Zoom & Websites
• Experience of minute taking
• Excellent communication skills, with the ability to work collaboratively with a wide range of people and stakeholders
• Excellent attention to detail
• A real team player with a flexible, adaptable and cando approach
• The ability to multitask and work in a fastpaced and changing environment
• A passion for sustainability, inclusivity & creativity

Desirable requirements:

• Experience of using online accounting systems, ideally Sage
• Experience of using a CRM system
• Event support experience

If you are a super administrator with a passion for sustainability and a love for organising, who thrives on being one step ahead and taking the initiative, then this is the role for you.

This role will allow you to learn new skills while sharing your own ideas & experience.

Working across all departments in this creative organisation, you will become a key member of a dedicated & supportive team.

Opportunities to find out more:
How to apply

There are three ways you can apply.

• A letter of up to 2 pages
• An audio recording of up to 8 minutes (MP3 file) or

When applying, please tell us why you are interested in the role of Project Support Administrator and describe how your skills and experience would help you to undertake the key requirements outlined in the job description.

Please draw on personal and voluntary experiences if relevant as well as work experience.

by Thursday 8th June 9am


Timescale:

• We will be in touch with people selected for interview on 8th June
• If we haven't been in touch by this date, it is likely that you have not been selected for interview
• Interviews will be held Friday 16th June
• Unsuccessful applicants will be notified by 21st June

Job Types:
Part-time, Permanent

Part-time hours: 30 per week


Salary:
£21,255.00 per year


Benefits:

• Casual dress
• Flexitime
• Sick pay

Schedule:

• Flexitime
• Monday to Friday
• Weekend availability

Work Location:
Hybrid remote in Redcar

Application deadline: 08/06/2023

Reference ID:
Project Support Administrator May 2023