Reception Administrator - Bury St. Edmunds, United Kingdom - Churchgate Accountants
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3 weeks ago
Description
Bury St Edmunds, Suffolk- Fulltime
- Date posted: th March 202
- Churchgate Accountants Limited
Our Reception is the hub of the Office and is the first impression that our clients will have of our firm.
The Role:
- Opening up Reception. Dealing with all visitors to the office. Arranging teas/coffees as required.
- Dealing with all incoming telephone calls and coordinating the telephony system.
- Dealing with all incoming and outgoing post. Arranging for all incoming post to be listed, scanned and distributed. Franking all outgoing post, dealing with recorded/special delivery/courier requirements as necessary.
- Banking cheques and BACs receipts. Dealing with as appropriate.
- Take client payments via Barclaycard.
- Arranging the purchase of supplies of tea, coffee, biscuits / stationery / flowers.
- Taking responsibility for the booking system for the meeting rooms and office car park spaces.
- Ensuring that rooms are cleared and prepared ready for meetings.
- Ensuring Reception administrative tasks are dealt with within required timeframes, using apps within the Microsoft suite
- Word, Excel, Forms, Sharepoint, Lists.
- Coordinate fire regulation procedures, including testing fire alarms on a weekly basis, ensuring sufficient fire wardens across the building.
- Undertake client onboarding and farewell procedures, including setting up on database and completing Anti Money Laundering checks, sending out engagement letters.
- Setting up desks for new starters; clear and clean desks and equip with stationery.
- Dealing with maintenance calls as required.
- Support the debtor process, coordinating statements, liaising with staff and contacting clients as required.
- Occasional typing of letters both copy and audio typing.
- Providing cover for the other members of the Administration team, which could include typing, filing, etc.
- Assistance with database management.
About you:
- Ideally, you will have relevant experience of working on a busy Reception.
- Ideally, you will have had experience working as an administrator.
- Excellent computer skills, particularly using Microsoft Office Word, Excel and Outlook.
What you will receive:
- A competitive salary
- Minimum 22 days holiday, plus bank holidays
- Holiday purchase scheme
- Matching employer pension contributions up to 6% of salary
- Salary sacrifice available for pension contributions
- Income Protection if you are off work due to long term illness or injury equal to 50% of salary until State pension age
- Death in service benefit (4x basic salary)
- Private Health Insurance
- Individual cover available
- Employee Assistance programme
- Length of service recognition
- Social events paid for or subsidised by the firm
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