Admin Assistant - London, United Kingdom - PIMFA

Description

Company Description

The Personal Investment Management & Financial Advice Association (PIMFA) is the trade association for firms that provide wealth management, investment services and advice to everyone from individuals and families to charities, pension funds, trusts and companies.

Our sector currently looks after £1.65 trillion in private savings and investments and employs over 63,000 people.

We are a small team with a culture of collaboration, innovation and excellence, who continues to serve its members through hybrid working, and in 2023 we were awarded as one of the Sunday Times 'Best Small Places to work' in the UK.

We have a can-do attitude, which makes PIMFA a great place to work. Our team consists of hardworking, fresh-thinking people of all ages who are friendly, good-humoured and dedicated.

PIMFA is the voice of the personal wealth sector - championing financial health for every individual.

Whether we're advocating for and creating positive regulatory and policy change, connecting people from across the industry, providing hands-on guidance and support, or challenging misconceptions of the personal wealth sector - we always have the interests of our members and their clients at heart and work to help ensure the UK remains a financial global centre of excellence.

Our members look to us for sector-specific strategic direction and analysis of market trends and changes, policy and regulatory advocacy, insights and implementation support, networking, and learning and development.

We are looking for a pro-active and capable Admin Assistant to perform a variety of administrative and clerical tasks.

Duties of the Admin Assistant include providing support to the Comms & PR Director, assisting in daily tasks and managing general administrative activities.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of the Comms & PR Directors office.

Qualifications
Some of the key responsibilities of the role include, but are not limited to:

• Managing a complex diary
• Scheduling, internal and external, in person and virtual meetings/calls
• Booking meeting rooms/venues as required
• Booking travel when required
• Managing and screening incoming calls
• Filing and document management
• Creating meeting minutes
• Working closely with the wider Comms & PR team
• Various ad hoc activities

Requirements:

• Proven experience as an Admin Assistant or similar role
• Strong organisational skills and the ability to prioritise work and multitask
• Good telephone manner
• Proficiency in MS Office and Suite

• Inbox management

• Outlook
• Good communication skills essential and be a team player
• Excellent written and verbal communication skills, with attention to detail

Additional Information What is in it for you?**- A permanent, part-time opportunity with a competitive annual salary of up to £26k - 4 days per week (FTE equivalent, £32,500)

• Workplace pension scheme (on completion of probation)
• Option to join a medical scheme (on completion of probation)
• Life assurance
• 25 days holiday (prorata for parttime) plus Christmas/New Year closure
• Genuine worklife balance with flexible working offered. Predominantly homebased but expected to attend regular internal and external meetings as required (expenses and perdiem allowances for all travel from home base); dropin space available in London but with hubs in other UK cities (Manchester and Reading)
• Continuous learning and development. Opportunity to grow with a supportive management structure to help you realise your potential
• Holistic support
• PIMFA is an equal opportunities employer and was voted in the top 100 best places to work, small businesses by the Sunday Times 2023