Junior Hire Desk Administrator - Oldham, United Kingdom - Q Crane & Plant Hire Ltd

Q Crane & Plant Hire Ltd
Q Crane & Plant Hire Ltd
Verified Company
Oldham, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description
We are currently looking for a service & transport coordinator/administrator to join our friendly team.

Primarily working within the hire function, you will be tasked with supporting the service & transport operation by providing an effective and efficient office administration/coordination service that complies with company policies.


You will be providing support to the business by undertaking a wide range of activities involving the maintenance of key business systems and processes, such as workshop jobs, breakdowns, legislative record keeping, purchasing of parts & consumables, such as oils/greases etc.

as well as becoming a key member of the service/transport team.

Job Title
Plant/Transport Administrator/Coordinator

Function
Operations

Reports to

Job Description - Plant/Transport Administrator


Workshop Duties

  • Control of customer repair administration
  • Collating breakdown information and completion of all workshop jobs.
  • Raising purchase orders for the Workshop/Office
  • Assisting with the Hire Desk administration
  • Recharge notifications (damages/fuels/repairs) etc.
  • Weekly security checks.

Daily Responsibilities

  • Collate all timesheets for review.
  • Collate and review crane weekly inspections
  • Collect in all delivery notes and good receive.
  • Collect and organise all permit to works.
  • Organise jobs for the mobile service engineers based on the priorities of the company.
  • Order parts for stock as and when needed
  • Manage off hire inspection process, capture damages and issue workshop jobs.
  • Provide support to plant/transport manager
  • Ensure that all in house vehicles are compliant with all legal, regulatory, and contractual requirements, and where necessary escalating any identified issues and recommending resolution to the Plant & Transport Manager.
  • Maintain all legislative records for all items of plant and equipment.

Transport Duties

  • Collect, review, and collate daily Vehicle Checks
  • Ensure Delivery & Collection notes are collected, /pushed through to the drivers using the inspHIre system
  • Make site bookings for vehicles where required.
  • Put together movement orders and save to system
  • Monitor & organise 6 weekly inspections for all vehicles requiring inspection.
Person Specification

Qualifications / Knowledge / Experience

  • Working knowledge of the plant hire industry would be desirable but not essential as full training will be given
  • Customer service skills
  • Good IT/computer skills MS office including Excel and Outlook
  • Highly organised and able to work under pressure
  • Knowledge of FORS desirable
Skills / Abilities / Competencies

  • Strong interpersonal skills that build excellent relationships
  • Effective communicator
  • Efficient organisational skills
Personal Attributes

  • Should be able to work on own initiative
  • Team player
  • Passionate and enthusiastic

Skills and Experience

  • Previous experience gained in a similar role
  • Able to problem solve
  • Champion best practice
  • Good communication skills
  • Teamwork and coordination

Salary:
£19,853.00-£23,572.00 per year


Benefits:


  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • 8 hour shift

Ability to commute/relocate:

  • Oldham, OL1 3PW: reliably commute or plan to relocate before starting work (required)

Work Location:
One location
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