Procurement Specialist - Bristol, United Kingdom - DAC Beachcroft

DAC Beachcroft

Verified Company

Bristol, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Introduction

DACBeachcroft has an exciting opportunity for a driven, personable individual to join our Facilities Management team as a
Procurement Specialist on a 6 month fixed-term contract. This role is full-time and hybrid based out of our Bristol office.

The Procurement Specialist will help deliver optimum value for money across the business by providing procurement and administrative support to the Head of Procurement and Procurement team.

Main Responsibilities

_ Procurement & Tender Management_

Validate and consider stakeholder business needs. Compile, and source market information, and assist in analysing markets and assessing risk to inform procurement planning and sourcing decisions
Explaining procurement processes and requirements to those responsible for business unit spend. Influencing them to adopt best practice, given the complexity of procurement and the timepressured working environment
Keeping up to date with procurement policy, processes and legislation and building knowledge of the business and supplier markets, given the rate of change in these areas
To work with all departments to ensure that procurement is involved in all purchases to meet best value for money and evaluate all options available, including both revenue and capital spend
To rationalise and thereby to reduce the number of adhoc and special purchases
Ensure an effective, timely, and consistent provision of administrative support is provided
Provide and coordinate all Procurement related administrative duties across Procurement which may include, arranging meetings, taking notes, preparing agendas etc
Assist some teams with purchases and order enquiries
Ensure purchases are properly approved in terms of published authority levels and purchases are raised using the electronic purchasetopay system
Respond, manage and coordinate on a day to day basis, queries in relation to contracting and tendering exercises and any other specific projects and to deal appropriately with responses, including use of the etendering system and other technology.

_Contract Management_

Monitor contract management processes to ensure they are open, transparent, and competitive, and that contract performance is effective
Identify and evaluate existing contracts
Assisting with the completion of contracts as required.
Conduct and assist with commercial management activity as part of the holistic contract management process
Administering supplier contracts
Assisting in the implementation of supplier contracts
Provide the client with key information on service contracts and timely data to inform Performance Indicators and ensure that a record of contract prices and details for each tender. This information must be kept accurate, up to date and maintained.
Support budget holders to effectively performance manage their suppliers

_Operational Management_

Promote the image of Procurement through the adoption of effective communications and internal representation.
Resolves complaints and answers enquiries promptly
To regularly meet with the team as a group to discuss operational and general business matters
To maintain clear records and ensure all procurement documentation is up to date and organised.
Ensure that corporate policies and procedures with reference to equal opportunities, health and safety, customer care and other corporate initiatives are fully complied within all procurement areas, regularly reviewed and corrective action taken as necessary.
Implement the process for obtaining customer feedback on the performance of
Procurement and identify areas for improvement for consideration to improve performance.
Assisting in the development of internal procedures and documentation
To drive continuous improvement, best value and quality improvements within the team and departments in challenging existing practices and actively seek ways to achieve better outcomes, contributing to ensure key performance and financial targets are met and corrective action taken where necessary.

_Supplier Relationship Management_

Engage, motivate, and challenge providers to optimise delivery of goods and services
Identify sources of value through the supplier relationship
To build strong relationships with suppliers, ensuring service level agreements, contracts and negotiations are in place to provide quality, efficiency, performance, and cost effectiveness

_Procurement Risk Management_

Identify, mitigate, and escalate procurement risks to enable the organisation to meet its obligations and maximise business opportunities
Escalate procurement and contract management issues where required
Identify and evaluate key risks at a contractual level for straightforward arrangements and seek input from other functions as appropriate (e.g. finance, legal etc.)

_Procurement Systems Management_