Legal Secretary - Lichfield, United Kingdom - APWIP UK

APWIP UK

Verified Company

Lichfield, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Job Summary:

This position is responsible for a wide variety of duties including preparation of documents and correspondence, mail, audio typing, filing, photocopying, administration, office operation and diary management.

The Legal Secretary is expected to use a high degree of self-management and initiative and to maintain a high level of confidentiality.

Primary Responsibilities:

To attend clients/contacts in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Firm's standards for client care
To maintain relevant client information including rates, billing procedures and keeping the team members informed.
To request billing guides and draft bills and deal with interim billing as appropriate.
To arrange meetings, seminars etc. where applicable and to take minutes.
To prepare correspondence and legal documents through audio typing and word processing and to ensure a high quality of the documents, faxes and photocopies
To open and close files.
To prepare mail and enclosures for dispatch.
To maintain and update the filing systems.
To answer the telephones promptly, taking messages and following up where necessary.
Controlling the diaries, organizing to do lists and flag up issues needing attention.
Completing and submitting timesheets on time.
To use initiative to progress files within the limits of his/her own ability.
To provide guidance to trainee and temporary secretaries when required to do so.
To undertake any specific training when required to do so and overall to have a responsibility towards selfdevelopment.
To undertake departmental systems administration and third party reporting.