Administrative and Clerical Officer - London, United Kingdom - Oxleas NHS Foundation Trust

Oxleas NHS Foundation Trust

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Children & Y.P. Services - Single Point of Access (SPA) x2 Fixed Term Posts

One full time role at 37.5 hours per week for 12 months, one part time role at 18.5 hours per week for 12 months - with possible extension and Joining our Oxleas Bank.

9.00 to 5.00pm Monday - Friday (part time post hours will be discussed at interview)

WFH and Base, Memorial or HPH other Trust sites

This post is within an Admin team providing a single point of access support for Children's Specialist Community Services.

This is a varied role creating referrals, booking appointments, taking messages/dealing with queries, scanning documents, uploading them to the RIO system, sending out reports, with specific project work around ASD/ADHD.

This is a very demanding role - you must have the focus and ability toswitchback and forthbetweentasks and excellent attention to detail is key.

Liaise with parents, schools, G.P.s and other professionals with regard to administrative duties relevant to client care, for example, processing new referrals, arranging appointments

To provide reception duties - allowing secure access, preparing clinic rooms for use, maintaining records of key holders and alarm and door codes

To open, sort and scan post and any relevant correspondence for SPA and SCS. Notify the relevant SCS service/clinician of new documents available to view on RIO

To scan/upload documents to RIO, using the Trust standards

To process new referrals and information, recording appropriate data onto RiO

To book appointments, clinics, meetings, and rooms as required for SCS

To book interpreter services as required

To produce clinic appointment letters, book rooms for group therapy and interpreter services as required

To contact service users with reminders for appointments as required

To input/update information on the database, ensuring quality of data and completeness

To check waiting list information and prioritise and action accordingly

To record contacts and actions on RIO according to local policies

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings.

Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies.

Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives.

Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent.

We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs.

We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London.

We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families.

This is strengthened by our new values:

We're Kind
We're
We Listen
We Care

To be the first point of contact for service users via Generic Mail and Call centre

To be part of the administrative service to the SCS and CAMHS including management of referrals and booking appointments together with related administration

To follow up DNAs, outstanding review appointments and unanswered 14 day letters

Sound knowledge of Patient database system such as RIO, PIMMS
Microsoft Office
Good communication and Telephone skills
Ability to cope under pressure
Ability to communicate effectively both orally and in writing
Ability to work without direct supervision using own initiative, ensuring productivity is high and targets are met in line with service objectives
Good time management skills and reliability
Ability to organise and prioritise workload effectively
Ability to work effectively as part of a team
Ability to empathise and deal tactfully with families, service users and colleagues
Sound understanding of confidentiality and its relation to health care delivery
Ability to work flexibly and be responsible to changing demands and frequent interruptions

To record contacts and actions on RIO according to local policies

To process discharged files ensuring accurate inputting of information to the required electronic record systems to facilitate efficient retrieval of files and following Trust policy

To assist bank or administration support staff in undertaking duties within the team as directed by Admin Team Lead. To support staff in learning of