Office/ Administration Assistant- Permanent - Inverness, United Kingdom - Page Personnel Secretarial & Business Support

Page Personnel Secretarial & Business Support

Verified Company

Inverness, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Currently recruiting for a Office/ Administration Assistant for a permanent role, based in Inverness for a professional services business.

Client Details
Successful business within Professional Services

Description

Preparing and submitting expense claim forms for feeearners, if requested.
Liaison with IT support, facilities and other internal teams to ensure the role is fulfilled successfully.
Proactively seek client information/business cards and updates in order to maintain and update client and other relevant contact details on practice management system database.
Ensure that all electronic filing is up to date and maintained at regular intervals.
Undertaking tasks delegated by EAs in relation to both AML and Billing, ensuring that all are carried out to a high degree of accuracy and through to completion.
Proactive followup with the AML and Finance teams as required.
Archiving and retrieving files and deeds from storage as required.
Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
Any copying, printing or scanning required, including preparation of large files or documents (paper and electronic), including preparation and indexing.
Organising both internal and external post, ie courier, packages and special post.
Providing administrative support on event organisation both internal and external (badges, signage, handouts, room set up).

Profile

Administration experience in a busy or pooled environment is desirable.
Embraces and promotes the use of technology and proactively identifies opportunities to improve ways of working.
Excellent communication, organisation and administrative skills.
Strong time management and prioritisation skills as will be required to support a demanding group of feeearners with different levels of seniority in a calm and efficient manner.
Attention to detail: proofreads all work, checking for spelling and grammar.
Proactive approach and enthusiasm to work independently and as part of a team.
Shows a willingness to learn and develop skills.
Should be flexible in approach to working overtime when required.
Good level of numeracy.
Good English language and grammar skills.
Effective user of key software packages, (eg Word/PowerPoint/Excel/Outlook/NetDocuments/Advance) and takes responsibility for undertaking any training (e. MOS) to improve relevant skills to meet the needs of the business.

Job Offer

35hour working week with flexibility around the core hours of 10am4pm

Private Medical

Staff have access to a private medical scheme through the flexible benefits programme.
23 days annual leave with an additional day added after each years' service.